Administrative Assistant

The Administrative Assistant will work closely with CAN staff and partner organizations to support general operating and program-specific administration and assist in event coordination. The Administrative Assistant will also support CAN’s Director with board and development activities. CAN seeks to fill the position with a highly organized, detail-oriented, and bilingual (English/Spanish) individual who is passionate about environmental and social justice and food systems sustainability. This position will be based at the CAN office in Santa Cruz, California. Remote will be considered.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsibilities include, but are not limited to:

General Office Management (15%)

• Assist in developing systems and procedures as necessary
• Schedule use and maintenance of office space
• Mail pick up and bank deposits

Coordination of General Operations and Program Administration (70%)

• Verify, remind, assist, coordinate and facilitate to ensure staff maintain schedules of administrative duties (e.g. timesheets, staff meetings, and events).
• Assist in preparation of quarterly board packets, schedule board meetings and distribute board packets.
• Manage AgroEco Coffee sales (e.g., order fulfillment, inventory tracking, invoicing) and coordinate deliveries
• Assist with event logistics
• Coordinate travel, lodging and meals for CAN staff and partner organizations annual Intercambio event
• Work with staff to process reimbursements, advances, donations, deposits, invoices, bills and bank transfers

Assist with Development Activities (15%)

• Support with maintaining donor database and sending acknowledgement emails/letters
• Support with print mailing for annual fundraising campaign

Qualifications

• 2+ years of administration experience
• Demonstrated commitment to social justice, racial, gender and class equity
• Works collaboratively to secure input from and coordinate the efforts of multiple stakeholders including program staff and external consultants
• Excellent organizational skills with high attention to detail
• Strong written, oral, and interpersonal communication skills
• Bilingual English/Spanish
• Proven ability to work independently, handle multiple projects on various timelines
• Excellent skills in the use of Microsoft Office Applications (Word, Excel) and Quickbooks
• Availability to work outside of regular office hours during events
• Enjoys working with diverse individuals and groups; sensitivity to working with ethnically, linguistically, culturally and economically diverse population
• Able to lift up to 35 lbs

N/A

Bilingual - Spanish and English