Program Coordinator

THE ROLE

This is GOTR Miami's first paid staff position, a chance to help build a growing program from the ground up. If you are passionate about improving the lives and opportunities of girls and love bringing great programs and events to life, we want you on our team.

Working closely with the Executive Director, the Program Coordinator is the main contact for our volunteer coaches and Site Liaisons and keeps each season organized and high quality: site recruitment, coach training, program delivery, and site evaluations. The Coordinator also helps produce our celebratory 5Ks, including the December 5K at The Underline Miami and a spring community 5K the council plans to launch in 2027.

WHAT YOU'LL DO

Site cultivation and program growth

• Market GOTR to new school sites and maintain a dynamic, active prospect list
• Coordinate program sites and work with Site Liaisons to maximize girl registration
• Visit and check in with GOTR sites each season, and help realize the program goals in our strategic plan

Coaches and training

• Serve as the main point of contact for coaches and sites, and ensure teams are staffed with qualified volunteer coaches
• Manage coach applications, training registrations, and GOTR online and in-person coach training
• Send regular coach communications, hold coach meetings each season, uphold coaching policies, and arrange substitutes (filling in yourself when available)

Curriculum and supplies

• Manage inventory and distribution of curriculum materials, coach bags, manuals, and GOTR HQ supplies (program shirts, medals, bags), with help from volunteers

Data, budget, and administration

• Serve as the lead staff administrator of Pinwheel, our registration platform, and manage program and coach registrations there
• Track rosters, girls served, and program revenue; submit GOTR HQ mid-season, end-of-season, and projection reports on time
• Keep coach files, site evaluations, incident reports, and the program pages of our website up to date
• Work with the Executive Director to build and stay within the program budget

5K events

• Serve as the 5K Committee Lead, and manage Sparkle Runner registration, communications, and check-in materials
• Recruit event volunteers, prepare site signs and participant emergency information, and help with setup and breakdown at the December 5K and spring site celebrations
• Work with the Executive Director to launch the inaugural spring community 5K, including venue, permits, sponsors, and volunteers

Community and organization

• Work with our Social Media coordinator, sharing branded content on program impact, upcoming events, and volunteer opportunities
• Support program interns and volunteers to help build awareness through fundraising events
• Complete GOTR trainings, including T3 training in January (registration and travel paid by the council), and attend board meetings and retreats as needed
• Other duties as assigned by the Executive Director

WHAT YOU'LL BRING

Required

• Bachelor's degree, or at least one year of equivalent work experience
• Passion for the Girls on the Run mission, and the ability to present the program with confidence
• Experience coordinating volunteers and producing events
• Experience managing social media
• Strong organization and project management: able to juggle several projects, set priorities, work independently, and stay composed under pressure
• Warm, clear communication with school staff, volunteers, parents, girls, community leaders, and funders, and the ability to recruit, train, and motivate volunteers
• Comfort working within a budget and managing costs
• Strong computer skills, including registration databases, Google Workspace, and Microsoft Office (especially Sheets/Excel)
• Strong written and spoken English
• A personal vehicle for regular travel to sites across Miami-Dade County

Preferred

• 5K or race planning experience
• Speaks and writes Spanish (bilingual English/Spanish strongly preferred)

SCHEDULE, PAY, AND REQUIREMENTS

• Part-time, non-exempt hourly position: about 20 hours per week at $25 per hour (about $26,000 per year).
• Hybrid: remote work plus regular travel to program sites. Hours flex with the program calendar and are busiest at the start of the school year, during the fall and spring seasons, and around each 5K. Daytime, evening, and occasional weekend hours are required.
• Event days include hands-on setup, breakdown, and logistics.
• Employment is contingent on a criminal background screening, a valid Florida driver's license, and a good driving record.

HOW TO APPLY

Send CV and cover letter to diane@gotrmiami.org

with "Program Coordinator" in the subject line. Applications are due by Monday, November 30, 2026.

Strong written communication in English is required.