Office Manager

The Office Manager (OM) oversees and supports the administration for the overall organization for our Brooklyn and Bronx offices. In addition, respond to the program team's needs and requests under the supervision of the Assistant Executive Director - Finance and Operations. The Operations Manager is a critical team member and an experienced operations professional.

Key Responsibilities:

• Plan, monitor and oversee the day-to-day operations across three sites.
• Oversee all facilities operations services and maintenance, workplace environmental health & safety, regulatory compliance, and security, ensuring that the team have a safe, clean, healthy and comfortable work environment.
• Attend internal and external meetings and able to document, identify and track key takeaways, next steps, including resources or research needs
• Oversee the program’s deliveries, inventory, and program supplies/incentives
• Ensure a seamless IT experience through superior network, voice, and data performance in collaboration with IT consultant(s).
• Manage procurement including developing inventory systems.
• Order office supplies and equipment; prepare estimates and requisitions, as directed.
• Conduct research to identify resources needed to support programmatic or operations functions
• Revise and/or formulate operational protocols and promote their implementation.
• Oversee onboarding and offboarding team members
• Administer contracts for consultants, including drafting contracts and working with Finance to ensure timely payments of contracts and assist with drafting contracts and grant agreements
• Maintain well-organized and accessible files of all relevant program documents
• Provide administrative support to the Assistant Executive Director - Finance & Operations
• Supervise the operations & program intern(s)

Qualifications

• Bachelor’s degree preferred;
• Experience with expense program;
• Experience with or knowledge of Microsoft Office and Google Suite;
• Experience with Mac and Windows-based computer applications and database management;
• Must demonstrate great organizational, critical thinking, and time management skills;
• Must possess excellent communication (verbally and in writing) and interpersonal skills;
• Must be patient and flexible in a fast-pace environment
• Able to work effectively both independently and collaboratively. Self-starter.
• Bilingual-(English/Spanish) (fluent) preferred

Alignment with Organizational Values

Successful candidates will have the ability to demonstrate, understand and apply our organizational values. The following values are core to how Power of Two operates both internally and externally.

Humanity: We respect and honor the inherent value and gift in every human being, recognizing the beauty and power of all of our identities and in all of our relationships.

Care: We elevate our collective success by centering the needs and experiences of those we are in community with.

Innovation: We reflect on our collective experiences and learnings to continually innovate and strive for individual and community liberation.

Communication: We recognize that power is intrinsically tied to communication, and therefore we intentionally create equitable spaces that start with listening, encourage different perspectives, and foster candid conversations.

Justice: We name and fight injustice and engage in collective community healing to reclaim our narratives in pursuit of an equitable world. We engage in this work by centering the lived experiences of Black, Brown and Indigenous people, both locally and globally.

A comprehensive benefits package, which includes:

• 20 days of paid vacation
• 15 paid sick days
• Paid holidays (12 this year)
• Paid jury duty
• Paid bereavement leave
• Comprehensive health and dental insurance
• Generous pension and savings plan

Bilingual (English/Spanish) fluent preferred