Fundraising Campaign Assistant

POSITION SUMMARY

The Campaign Assistant is a full-time non-exempt position that will provide essential administrative, logistical, and operational support to the development team as the JFK Library Foundation executes its major gifts program. In addition, as the Foundation is in a growth period, this position will also assist the CFO for a limited period of time. This is an excellent opportunity for an early-career professional with a passion for the Foundation's mission to gain hands-on experience in the administration of major gift fundraising within a prestigious cultural institution.

JOB RESPONSIBILITIES

• Provide day-to-day administrative support to the Development Department and particularly its frontline fundraising staff, including calendar management, correspondence, meeting preparation, and travel coordination.
• Support donor stewardship activities by preparing acknowledgment letters, donor reports, gift summaries, and other correspondence in a timely and accurate manner.
• Assist with the coordination and execution of events, donor cultivation receptions, and stewardship activities, including logistics, invitation management, and on-site support.
• Maintain and update donor and prospect records in Salesforce, ensuring accuracy and completeness of contact information, gift histories, and interaction notes.
• Conduct donor research to support the major gifts team in identifying and qualifying new prospects for giving.
• Prepare meeting materials, briefing documents, solicitation packages, and presentations for use by frontline fundraisers and senior leadership.
• Track campaign activity metrics and compile regular reports on donor engagement, visit activity, and pipeline progress for the VP of Development.
• Assist with gift processing coordination, ensuring timely routing of gift documentation to finance and gift processing staff.
• Support the development team's prospect management workflow, including scheduling donor visits, preparing call reports, and tracking follow-up activity.
• Assist in the preparation and production of collateral materials, including proposals, case statements, and donor recognition.
• Serve as a resource for internal coordination between the development team and other Foundation and Library departments as needed.
• Perform administrative duties as assigned by the CFO.
• Perform other duties as assigned in support of the major gifts program and the broader development operation.

QUALIFICATIONS

• Bachelor's degree required.
• One to three years of relevant work experience in nonprofit development, fundraising, event coordination, or a related field preferred.
• Strong organizational skills and meticulous attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and donor-facing materials.
• Proficiency with Microsoft Office Suite required; experience with Salesforce or other donor management systems preferred.
• Demonstrated interest in the philanthropic mission of the JFK Library Foundation.
• Discretion and professionalism in handling confidential donor information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Flexibility to work occasional evenings and weekends in support of Foundation events; combination of in-office and remote work. As this is an administrative position, the individual will be a key in-office staff member for this department.
• A positive, service-oriented attitude and eagerness to support a high-performing development team.

SALARY INFORMATION

The salary range for this position is $50,000-$65,000 annually. Placement within the range is based on qualifications, experience, and internal equity. JFKLF offers a comprehensive benefits package including health, dental, and vision insurance, retirement plan with discretionary employer contribution, and professional development support.

BACKGROUND

Founded in 1963, the John F. Kennedy Library Foundation is a non-profit, non-partisan organization that provides financial support, staffing, and creative resources to ensure that the John F. Kennedy Presidential Library and Museum remains a vibrant living memorial to our 35th president. Our mission is to inspire public service, civic responsibility, civil rights, scientific discovery, and creative cultural pursuits by preserving and promoting the legacy of President Kennedy. The Foundation and Library are united in a common mission of furthering the ideals of public service and political participation, and perpetuating President Kennedy’s belief that one person can make a difference, and every person should try.

The Library's free programs for the public include: the Kennedy Library Forums; extensive, in-depth civics and history education for students and teachers; multicultural arts performances for families; naturalization programs for new citizens; and an online digital archive where anyone, anywhere can access the Library's historic treasures. Our annual John F. Kennedy Profile in Courage Award recognizes elected officials who have put the public interest ahead of their own political standing, exemplifying President Kennedy’s belief in the power of public service to strengthen our democracy and build a more just and peaceful world.

JFKLF offers a comprehensive benefits package including health, dental, and vision insurance, retirement plan with discretionary employer contribution, and professional development support.

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