Executive Assistant

Executive Assistant

Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.

The Opportunity

We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.

Location: San Francisco, California

Reports To: Chief of Staff

Level: 2

Salary: $76,000–$88,000

Type: Full-time, exempt

What You'll Do

We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players—both internal and external—and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.

In addition, this person will:

• Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
• Handle highly confidential and sensitive information with absolute discretion and sound judgment.
• Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
• Prepare polished meeting briefing materials.
• Draft correspondence on behalf of executives.
• Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
• Take notes or minutes in meetings as required.
• Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
• Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
• Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.

What We're Looking For

• Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Professional maturity and sound independent judgment when representing executives.
• Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
• Incredible organizational skills; must be detail-oriented.
• Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
• Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
• Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
• Excellent verbal and written communication skills.

What We Offer

• The chance to work with talented, passionate professionals.
• A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
• An organization that offers work/life balance.
• The opportunity to really make a difference in the lives of kids and families!

Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.

Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.

• The chance to work with talented, passionate professionals.
• A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
• An organization that offers work/life balance.
• The opportunity to really make a difference in the lives of kids and families!