Business Manager - Part time: Finance and HR

San Miguel School Chicago is a coed private Catholic, Lasallian 6th - 8th grade school serving students and families on Chicago’s southwest side. In our thirty-first year, SMSC seeks to transform the lives of our students, their families and communities through education, by touching hearts and inspiring minds.

We envision an educational community that provides each student with emotional support, a sense of belonging, instills Gospel values, and is animated by and foster s spirit of faith and zeal. Providing continued support and services to our 700 graduates in high school and beyond, our success is the result of a student-centered and fully committed staff, a talented board of directors, and hundreds of donors and volunteers.

San Miguel delivers a diverse, exceptional, high quality, and comprehensive educational program for the underserved meeting recognized standards of excellence, and promotes and sustains a vibrant relationship between the school and society.

Position Overview

The Business Manager at San Miguel School Chicago oversees the school’s financial, human resources and compliance functions, ensuring efficient and responsible resource management. This role is crucial in maintaining financial sustainability, compliance with nonprofit and regulatory requirements, and smooth day-to-day operations. The ideal candidate is highly organized, financially astute, and passionate about supporting education through strategic business management.

Key Responsibilities

Financial Management & Budgeting

• • Maintain timely and accurate accounting functions and transactional records within a QuickBooks system including accounts payable/receivable, payroll processing, general ledger, account reconciliations, and process cash/check deposits.
  • Provide all records required for annual audit of financial statements.
  • In collaboration with leadership, develop and manage the school’s annual budget process.
  • Provide accounting for school fees and tuition allocations in collaboration with the school principal.
  • Maintain accurate financial records and prepare reports for the Executive Director and Board of Directors, including periodic financial and cashflow forecasts.
  • Ensure compliance with non-profit financial regulations and reporting requirements.
  • Manage relationships with banks, auditors, and vendors.
  • Serve as financial liaison among Executive Director, Finance Committee, and Board of Directors
  • Review and monitor investments accounts and provide details and summaries to the finance committee monthly.

Human Resources & Payroll

• • Administer payroll using 3rd party payroll vendor and benefits including open enrollment.
  • In collaboration with the Executive Director, develop and implement HR policies for employees.
  • In collaboration with Executive Director, manage hiring processes, including HR onboarding, compliance, and record-keeping.
  • Maintain HR personnel files in compliance with state of Illinois requirements.
  • Ensure compliance with employment laws and best practices.
  • Prepare input for additional HR reports as requested.

Compliance and Risk Management

• • Ensure compliance with nonprofit, financial, and regulatory requirements.
  • Maintain insurance policies and risk management protocols
  • Maintain policies such as conflict of interest and internal controls.
  • Support transparency, accountability, and ethical stewardship of resources.

Administrative & Strategic Planning

• • Assist in long-term financial planning and sustainability efforts.
  • Support fundraising and grant management, including financial reporting for philanthropic income (donations, events, and grants).
  • Collaborate with school leadership on strategic decision-making and operational improvements.

Qualifications

• • Bachelor’s degree, preferably in accounting, however degrees in business administration or finance will be considered.
  • 3+ years of experience in accounting and financial management (non-profit or school experience preferred).
  • Proficiency in QuickBooks, Microsoft Office, Google Workspace, and payroll systems.
  • Excellent organizational, problem-solving, and communication skills.
  • Knowledge of non-profit financial regulations and HR best practices is a plus.

Requirements

• • Ability to attend quarterly committee and board meetings (afternoons/evenings)
  • Occasional lifting and carrying of no more than 15 lbs.

Benefits & Compensation

• • Salary: $45,000-$55,000 (for three days, weekly)

Please send cover letter and resume to Julie Hendry, Executive Director, at

jhendry@sanmiguelchicago.org