Program Assistant – Greater NY (NYC)

ABOUT GREATER NY

Greater NY connects the city’s smartest leaders in strategic service to the people of New York.

We bring together senior corporate, nonprofit, and civic leaders to build trusted relationships that strengthen leadership and accelerate impact across sectors.

Our three core programs include:

• EXECUTIVE PARTNERSHIP PROGRAM – Senior nonprofit and corporate leaders meet 1:1 for confidential leadership conversations over two years.
• ANALYST CORPS – Early-career private sector professionals collaborate with nonprofits on high-value, short-term strategic projects.
• EVENTS PROGRAM – Intimate, off-the-record conversations that deepen connection and shared commitment to New Yorkers.

THE ROLE

The Program Assistant will strengthen the Executive Partnership Program's infrastructure and serve as the connective tissue among all Greater NY programs.

You will help ensure that:

• Participants enter all programs smoothly
• Participants are supported throughout their experience
• Data and systems are strong and reliable
• Participants feel connected to Greater NY as a whole

This is a detail-heavy, people-facing role that blends relationship management, program coordination, and data stewardship.

WHAT YOU’LL DO

SUPPORT PARTICIPANT ONBOARDING

You will manage the nomination and intake process for nonprofit and corporate leaders by:

• Coordinating nominations with foundations and alumni
• Researching organizations for program fit
• Managing nomination communications and follow-ups
• Scheduling and preparing intake meetings
• Preparing meeting materials
• Maintaining accurate Salesforce records

SUPPORT PARTICIPANT EXPERIENCE

You will help ensure participants thrive by:

• Sending monthly templated touchpoint communications
• Tracking participant satisfaction and feedback
• Updating participant pipeline status in Salesforce

MAINTAIN PROGRAM INFRASTRUCTURE

You will manage the administrative backbone of programs by:

• Sending and filing program agreements
• Managing contribution requests and acknowledgements
• Collecting participant logos and intellectual property
• Logging goals, feedback, and impact quotes
• Keeping Salesforce records clean and accurate

MANAGE AND USE PROGRAM DATA

You will:

• Track demographic and impact data
• Monitor goal achievement and participant satisfaction
• Prepare internal reports to inform program improvement

SUPPORT ORGANIZATIONAL ENGAGEMENT

All team members help strengthen Greater NY’s network. You will:

• Support event execution
• Be knowledgeable about all programs
• Help connect participants to the right team members
• Coordinate scheduling for multi-party meetings

WHO YOU ARE

This role is ideal for someone who is:

• Detail-oriented and highly organized
• Curious and people-focused
• Connecting dots (use better words)
• Comfortable managing systems and processes
• Excited to learn about cross-sector leadership in NYC
• Collaborative and adaptable in a fast-paced team

QUALIFICATIONS

• 2–4 years of experience (Nonprofit preferred)
• Strong project management and organizational skills
• Excellent written and verbal communication
• Experience with CRM systems (Salesforce preferred)
• Proficiency in Microsoft Office Suite
• Interest in civic engagement and cross-sector collaboration

COMPENSATION AND BENEFITS: This is a full-time, salaried position with a comprehensive benefits package, including health insurance, paid time off, and professional development opportunities. Salary is $65,000.

TO APPLY

Please submit to administrative@greaterny.org:

• A resume
• A brief cover letter explaining your interest in Greater NY and this role

Greater NY offers a comprehensive benefits package, including health insurance, paid time off, and professional development opportunities.

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