Executive Assistant & Office Manager

WHO WE ARE:

FRESHFARM builds a more equitable, vibrant, sustainable, and resilient food future for the region by producing innovative solutions in partnership with local communities and organizations in the DC area. We create food access, economic development, and community building through hands-on education, farmers markets, and distribution programs.

WHO YOU ARE:

• A proactive problem solver with strong attention to detail and organizational skills.
• A strong verbal and written communicator able to work collaboratively with stakeholders of varying levels and backgrounds.
• Possess strong technical proficiency and able to troubleshoot and learn new skills and systems.
• Demonstrate a commitment to FRESHFARM’s mission and values, with an interest or previous experience in food systems preferred.
• A plus, but not required; bring experience with event coordination, nonprofit management, finance, or HR, and/or providing assistance for an executive role

WHAT YOU’LL DO:

The Executive Assistant and Office Manager will report to and support the Executive Director with a wide range of administrative tasks. They will also oversee the usability of the FRESHFARM office and execution of key operations and finance processes to ensure the success of FRESHFARM’s work as an organization.

Executive Communications, Scheduling, & Administrative Support

• Support the Executive Director to manage daily and weekly tasking and scheduling through prioritization and proactive follow up on administrative and operational duties
• Provide coordination, scheduling, and communications assistance for internal leadership and board meetings, as well as special events and projects as needed

Communications Support

• Manage incoming and outgoing communications with integrity and discretion
• Monitor, forward, and respond to messages sent to FRESHFARM’s general inbox and voicemail

Internal Operations & Office Management

• Administer internal software and communications systems, as well as organizational insurance
• Maintain office facilities and supplies
• Perform weekly mail collection/distribution and cash deposits

THE PERKS:

• Gain valuable experience across a variety of teams and functions in a supportive, people-first environment
• Support critical food access, education work in the DMV community
• Develop positive working relationships with team members at all levels, as well as external partners

THE DETAILS:

• This role is compensated with an annual salary of $59,000-$70,000. This is a full-time, non-exempt position and therefore is eligible for overtime.
• This employee will be expected to work Monday - Friday during normal business hours, with the potential for very occasional weekend or evening hours.
• This role is primarily based in the FRESHFARM office (1100 15th Street NW ). This employee will also need to go weekly to our PO box (1380 Monroe St NW). This position requires in-office work three days per week. Remote work is allowed the remaining two days, with supervisor approval.
• Use of a personal laptop is required; if needed, a $1000 triannual stipend is provided to purchase and/or maintain such a device.

PHYSICAL & OTHER REQUIREMENTS

• This is largely a desk job that will require significant amounts of sitting, standing, and typing on a computer
• Ability to lift, transport, or move objects up to 35 lbs
• Access to personal cell phone required; $25/month stipend provided for use
• Fully vaccinated against COVID-19 in order to access the FF office

HOW TO APPLY:

• To apply, please submit this application form; applications will be accepted until 9:00am ET on Tuesday, September 8, 2026.
• Applicants selected to advance should expect to participate in a 1 hour (virtual) initial interview. Finalists will then be asked to participate in a hiring exercise (paid time) and invited to a final 1 hour virtual interview. Our goal is for this candidate to start by mid-to-late October.

EQUAL OPPORTUNITY EMPLOYMENT

FRESHFARM is an equal opportunity employer. We are committed to diversity and building an equitable and inclusive workplace for people of all backgrounds and experiences. We encourage members of traditionally underrepresented groups to apply, including people of color, LGBTQ+ people, veterans, and people with disabilities. We do not discriminate, and will take affirmative action measures to prevent discrimination against any employee or job applicant on the basis of race, color, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, creed, disability, or veteran status in the following areas: employment, recruitment, or advertisements for employment; compensation, termination, upgrading, and promotions; any other conditions of employment.

Please note: visa sponsorship is not available for this position.

• All full-time employees receive 72 hours paid sick leave, 11 paid holidays, and 3 paid floating holidays annually, and 8 weeks of paid parental leave and bereavement leave. Full-time employees are also eligible for 80 hours of annual vacation leave pursuant to the FRESHFARM handbook, with an increase after 3 years tenure.
  • Typically, FRESHFARM offices close for a 1-2 week winter break, which includes paid time-off for salaried employees.
• Additional benefits include:
  • 100% employer covered healthcare, disability, life insurance, and EAP for employees
  • Generous employer coverage for vision and dental
  • $5 annual membership to Capital Bikeshare (including e-bike access at no additional cost)
  • 35% staff discount on FRESHFARM’s Market Share CSA program
  • Option to contribute to a 403b plan (opt-in; Roth or post-tax)