Finance & Administration Manager

About San Francisco Baykeeper

Baykeeper defends San Francisco Bay and the health of the watershed from the biggest environmental threats and holds corporate and government polluters accountable. For 37 years, we’ve used science, advocacy, and law to achieve hundreds of legal and policy victories that have reduced industrial pollution, sewage spills, fossil fuel contamination, and toxic pollutants to protect the Bay’s wildlife and community health.

Our team values integrity and respect, including in how we treat our employees. We are committed to continuously building on our collaborative workplace environment, and we support the physical and mental health of our employees, as well as a positive work-life balance. We are a passionate results-oriented staff with an engaged community of donors and volunteers, and we are excited to expand our team with this new position.

The Position

The Finance & Administration Manager is responsible for day-to-day financial management, administrative operations, and select human resources functions in support of Baykeeper’s mission. The Manager leads the monthly close, prepares accurate and timely financial reports, coordinates audit preparation, manages benefits administration, oversees office and IT vendor coordination, and continuously improves processes and controls.

The Manager reports to the Finance and Administration Director and supervises the part-time contract bookkeeper; manages relationships with vendors (e.g., payroll, benefits, IT) and supports cross-functional teams.

Essential responsibilities include:

Finance and accounting management.

• Ensure accurate and timely payroll, revenue receipts, restricted revenue recognition, accounts payable and payroll. Review part-time contract bookkeeper’s work.
• Own the monthly financial close, allocations, and reconciliations. Lead audit preparation.
• Prepare quarterly financial statements and ad hoc reports.
• Maintain chart of accounts and continuously improve accounting procedures and internal controls.

Executive assistance.

• Support meetings and events for the Executive Director including Board and staff meetings.
• Manage meeting packets, take meeting minutes, and coordinate governance documents.

Operations & facilities.

• Oversee office and other vendors as well as IT equipment, systems, and supplies.
• Support community, fundraising, and volunteer events by assisting on the day of the event.

Human resources coordination.

• Lead onboarding and offboarding of new employees. Maintain compliant personnel files, HR notices, and required employee trainings.
• Support employee recruiting by posting job advertisements and scheduling interviews.

Required qualifications:

• 4–6 years of progressively responsible experience in nonprofit finance and administration, including hands-on accounting and financial reporting. HR and operations coordination and prior supervisory experience preferred.
• Excellent written and verbal communication skills, with the ability to explain financial information to non-financial audiences.
• Proficiency with GAAP and nonprofit fund accounting; strong Excel skills; expertise with QuickBooks Online or other accounting software.
• Experience with Microsoft applications and Google Workspace; experience with bill-pay or expense platforms such as Bill.com.
• Meticulous attention to detail, strong project management skills, ability to prioritize in a fast-paced environment, and a continuous improvement mindset.
• Proven discretion with confidential information; sound judgment; commitment to equity, inclusion, and a respectful workplace.
• Ability to occasionally work evenings or weekends for meetings and events; valid transportation for Bay Area travel.

Work Location (Bay Area, hybrid)

The Finance & Administration Manager is a hybrid role. The employee must live in the Bay Area and will work in the Baykeeper office 1-2 times per week (or more as needed) for facilities, meetings, and hands-on operational coordination.

While working remotely, employees must be online and focused on job duties during regular work hours, typically Monday–Friday 9am to 5pm, including availability for messages, phone calls, and online meetings. Baykeeper’s office is located in downtown Oakland, convenient to 19th Street BART and other public transit.

Physical Demands

The physical demands of this position include utilizing computer equipment; communicating online, via phone, and in-person with colleagues and partners; carrying up to 20 pounds of furniture, supplies, equipment, or other items; and access to transportation to attend meetings and events. These demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to participate in the application process or to perform the essential functions.

Equal Employment Opportunity

Baykeeper does not discriminate in employment opportunities and adheres to equal employment laws and best practices. We are committed to an inclusive workplace where we learn and work together to protect the Bay and Bay Area communities through engagement and understanding of all perspectives.

Generous paid time off every year:

• 17 vacation days per year, which accrue up to a maximum cap of 25 days
• 12 sick days to care for yourself, family members or pets, may be used as mental health days
• 12 holidays with flexibility for diverse religious/cultural observances
• 2 days for volunteerism or social justice activism
• Birthday holiday for employee, and
• Extra time off during winter holidays, typically the days between Christmas and New Year’s

Fully paid medical, dental, and vision insurance premiums for employees

As a 501(c)(3) nonprofit organization, Baykeeper is currently a qualifying employer under the federal Public Service Student Loan Forgiveness program.

401(k) plan with employer contribution (as the budget allows) following one year of employment

Access to flexible spending accounts for medical, transit, and dependent care costs for employee contributions

Paid basic life insurance policy for employees

Full access to Employee Assistance Program