Finance Associate

Job Summary

The Finance Associate provides day-to-day financial and administrative support to the Institute for Justice and Opportunity (IJO), with a primary focus on monitoring grant expenditures, processing invoices, maintaining financial records, and preparing financial reports related to Other Than Personal Services (OTPS) expenditures.

Reporting to the Director of Finance and Operations, the Finance Associate works collaboratively with program staff and institutional partners to ensure accurate financial tracking, timely processing of transactions, and compliance with established financial procedures and grant requirements.

The ideal candidate is detail-oriented, organized, analytical, and capable of managing multiple financial responsibilities in a collaborative, mission-driven environment.

Duties and Job Responsibilities

Essential Responsibilities:

• Monitoring and tracking OTPS spending across all accounts within their assigned grant portfolio.
• Maintain and update internal grant expenditure tracking systems.
• Review, track, and submit invoices for assigned programs and grants.
• Prepare and distribute monthly OTPS budget versus actual expenditure reports.
• Perform routine reviews of financial transactions and supporting documentation to identify discrepancies.
• Meeting regularly with departments to identify spending issues and opportunities versus budget.
• Managing electronic and paper filing systems.

Other Duties:

• Assist with training staff on established financial procedures and systems.
• Assisting with the preparation of financial reports on a monthly, quarterly and annual basis for all accounts to support reconciliations and account closures.
• Coordinate with designated finance and administrative contacts at John Jay College, RF CUNY, and CUNY.
• Attend Institute events as required.
• Review expense documentation for completeness, accuracy, and alignment with approved grant budgets.
• Maintain records supporting financial reviews, funder reporting, and audits.
• Identify potentially unallowable expenses and refer concerns to the Director of Finance and Operations.
• Track spending deadlines and assist with financial grant closeout activities.
• Other duties as assigned.

Required Skills/Abilities

• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel, including formulas, data management, and financial tracking.
• Strong analytical and problem-solving skills with the ability to identify financial discrepancies.
• Ability to prepare, review, and interpret financial reports.
• Ability to manage multiple priorities, accounts, and deadlines.
• Strong written and verbal communication skills.
• Ability to work collaboratively with colleagues, program staff, and external institutional partners.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.
• Proficiency in Microsoft Office applications, including Outlook and Word.
• Familiarity with nonprofit financial management and grant-funded programs preferred.

Required Physical Abilities

• Be able to lift a ream of paper

Education and Experience

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field required.
• Bachelor's degree in a related field preferred.
• Minimum of one year of relevant experience in financial administration, accounting support, budget tracking, or grants management.
• An equivalent combination of education and relevant professional experience may be considered, subject to RF CUNY requirements.
• Experience working in a nonprofit, higher education, or grant-funded environment preferred.

Pay Range:

Minimum - Maximum: $50,000 - $55,000

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Medical, Dental and Vision

Generous Leave Package

Hybrid work schedule (during introductory period 1 day WFH (Mon) and after passing 90-day introductory period Mon and Friday are remote days.

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