Board Administrator

Position Title: Board Administrator

Reports to: VP, Growth and Operations

Position Managed: N/A

Location: Bronx Zoo/Hybrid

Department: Development

Scope: Bronx Zoo

Position Type: Full Time

About Wildlife Conservation Society (WCS)

WCS saves wildlife and wild places worldwide. We are the only organization that combines on-the-ground field conservation programs in more than 55 countries with the world’s largest network of urban wildlife parks – including the world-renowned Bronx Zoo. WCS has a long track record of achieving innovative, impactful results at scale. Our scientists, veterinarians, and conservation experts have helped recover bison, tigers, gorillas, whales, coral reefs, and more. In the past century, we have helped governments create more than 360 protected areas around the world on land and sea, and we currently work with national governments and local communities to manage and monitor several hundred protected areas.

Job Summary:

As WCS's Board Administrator, you will play a vital role supporting the Office of the President and Trustees in all aspects of Board operations and administration, working in close collaboration with departments across the organization, including Development, Finance, and the Office of General Counsel.

This role requires exceptional organizational skills, a strong service ethic, sound judgment, meticulous attention to detail, a commitment to managing confidential information with professionalism and precision, excellent people skills and a talent for building successful working relationships with multiple stakeholders, and the ability to thrive in a large, complex, fast-paced, mission-based organization.

If that sounds like you, we'd love to meet you.

Major Responsibilities:

• Support the Office of the President, Trustees, committee chairs, and their administrative teams in all aspects of Board operations and administration. Coordinate with the Office of the President on handling trustee inquiries and requests.
• Build and maintain strong working relationships at all levels of the organization; partner with Development, Finance, Office of General Counsel, Programs, and other departments to ensure seamless communication, alignment, and execution of Board- and committee-related matters.
• Schedule, plan, and provide notices for Board and committee meetings.
• In collaboration with relevant stakeholders, draft, edit, format, assemble, and distribute Board and committee meeting materials including agendas, minutes, resolutions, presentations; track RSVPs and attendance; attend board and committee meetings; record minutes; follow up on action items.
• Manage logistics for Board and committee meetings, dinners, and other activities, with support from the Development Events team.
• Maintain accurate, up-to-date Board member records (bios, contact information, tenure, terms, committee memberships, engagement, and other relevant information), in collaboration with the Development team.
• Track, maintain, and archive board and committee presentations, materials, and information, ensuring security of confidential information and accuracy of data; provide information and analysis as requested.
• Manage the Board budget, with support from the Development Operations team.
• Coordinate with the Office of General Counsel and the Department of Public Affairs on responding to internal and external requests for Board-related information.
• Continuously improve support for the Board and the Office of the President, and execute additional projects and responsibilities as assigned.

Qualification Requirements:

• Bachelor’s degree

• 5-10 years of relevant work experience, such as supporting boards, executives, or senior leadership

• Superior project management skills; highly detail oriented; able to meet tight deadlines and

collaborate with multiple stakeholders in a complex, fast-paced organization— with patience, poise,

and accuracy

• Excellent verbal and written communication skills

• Dedication to providing excellent support and service

• Good judgment; demonstrated ability to handle confidential information with discretion

• Strong interpersonal skills; cooperative, collegial, good sense of humor; commitment to showing

complete discretion concerning sensitive and confidential matters is a must

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom, and CRM platforms

(Salesforce preferred)

• Experience working on, or with, a Development team is a plus

• Ability to work outside regular business hours as needed for board meetings and events

Equal Employment Opportunity Disclaimer

WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories. It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies. Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.