Accounts Receivable Coordinator

Habitat for Humanity East Bay/Silicon Valley is seeking an Accounts Receivable Coordinator (ARC). The ARC is responsible for maintaining accurate accounts receivable records, processing donations and customer payments, preparing invoices, and supporting the organization's financial operations. This position works closely with internal departments, customers, funding partners, and external stakeholders to ensure timely collections, accurate reporting, and compliance with accounting procedures.

Essential Duties and Responsibilities

Accounts Receivable

• Generate and distribute invoices to customers, grantors, and funding sources.
• Receive, record, and post payments accurately and timely.
• Monitor outstanding accounts and follow up on overdue balances.
• Reconcile accounts receivable balances and investigate discrepancies.
• Process credit memos, adjustments, and refunds as needed.
• Respond to inquiries regarding invoices, payments, and account balances.
• Maintain customer account records and supporting documentation.
• Prepare accounts receivable reports for management review.

Accounting Support

• Prepare cash receipts deposits, including credit card donations, in coordination with the Fundraising Department.
• Prepare monthly bank reconciliations and supporting journal entries for review and approval.
• Record ReStore sales activity and related sales and use tax obligations.
• Perform general ledger reconciliations related to accounts receivable.
• Assist with monthly, quarterly, and year-end closing activities.
• Maintain accounting records and files.
• Provide weekly cash position updates.
• Maintain petty cash for the Oakland office and ReStores.

Audit and Compliance

• • Assist with annual audits and provide supporting documentation as requested.
  • Maintain compliance with organizational policies, accounting procedures, and internal controls.
  • Perform other duties as assigned.

For a complete position description and to apply, please visit: https://api.occupop.com/shared/job/accounts-receivable-coordinator-30b90

We offer health, vision, and dental insurance to full-time employees and cover 90% of employee premiums, and 50% for spouse, and dependents. We provide a 4% annual salary match to your 403(b)-retirement plan after one year of service, with a three-year cliff vesting. We also offer generous paid time off including vacation, sick leave, and 13 paid holidays.