Part-Time Program Coordinator

Part-Time Program Coordinator

The New York Genealogical and Biographical Society (NYG&B) seeks a dedicated and proactive Part-Time Program Coordinator. This part-time position offers an exciting opportunity for a self-driven professional passionate about cultural programming and digital content.

About the NYG&B

Founded in 1869, the NYG&B is the oldest and largest genealogical organization in the state of New York and actively works to preserve, record, and share the stories of New York families. The NYG&B serves thousands of members across the United States through its website, newyorkfamilyhistory.org, publications, and programs.

Position Overview

The Part-Time Program Coordinator supports the Manager, Programs and Events and other members of the NYG&B team in the delivery of in-person, remote, and hybrid events. This role provides support in logistics, speaker coordination, and event management, with communications tasks including writing program descriptions and video editing.

This in-person, part-time position requires the physical presence of the Coordinator in the NYG&B New York City office for up to 16 hours a week.

Key Responsibilities

• Manage speakers for the NYG&B “Preserving Your New York Story” Series.
• Serve as point person for specific online and in-person events.
• Lead post-production process for program videos: edit and prepare video files for upload following paid and free events.
• Draft speaker agreements and monitor deadlines.
• Coordinate with speakers to submit pre-recorded sessions and live events; facilitate Zoom recording sessions for pre-recorded presentations.
• Request and organize speaker handouts; PowerPoint presentations; and reference sheets.
• Assist with in-person program check-in, in-person attendee management, event Q&A, and remote attendee monitoring on Zoom.
• Coordinate with the Manager, Programs and Events to process speaker fees, honoraria, and invoices.
• Draft marketing copy and program descriptions for the NYG&B website with the Manager of Programs and Events—in collaboration with the Director of Communications.
• Assist the Manager of Programs and Events and NYG&B staff with program operations as needed.

Qualifications

• Organizational and project management skills with attention to detail.
• Ability to manage several projects simultaneously, meet deadlines, and ensure successful program delivery.
• Professional, calm, and solutions-oriented approach.
• Experience managing events, programs, or conferences with online and in-person components.
• Video editing skills with Adobe Creative Suite and Vimeo.
• Working knowledge of online meeting platforms and digital tools such as Zoom, Microsoft Office, Slack, and Trello.
• Strong written and verbal communication skills.
• Bachelor’s degree.
• Interest in genealogy, archives, libraries, or cultural heritage organizations preferred but not required.

Compensation

• $35 Hourly for a maximum of 16 hour per week.

To apply, submit a resume and cover letter to adminaccounts@nygbs.org. Applications submitted without a cover letter will not be considered.