Grants and Development Manager

Job Title: Development and Grants Manager

Organization: Washington Chapter of the American Academy of Pediatrics

Location: Washington, Hybrid

Position Type: Full-time

About:

The WCAAP staff team is highly dedicated and caring. We work closely with our pediatric chapter members and community partners, guided by WCAAP’s mission to champion the health and well-being of children, adolescents, and families and all who care for them. Our core values are equity, advocacy, and collaboration.

WCAAP has a learning culture and continuously works to effectively represent the diversity of children, families and pediatricians in our community.

This position is full-time, working remotely but must be willing to work in person in the Seattle-area as often as once a week.

Job Summary:

WCAAP seeks an experienced, highly motivated Development and Grants Manager to lead institutional fundraising and help strengthen the organization’s individual donor program. This role manages the full grants lifecycle, supports donor cultivation and stewardship, and partners closely with the Executive Director to advance major gifts and other significant external relationships.

This person will work closely with program, finance, and leadership colleagues to secure revenue, support stewardship, and advance WCAAP’s mission through accurate, proactive, and relationship-centered development work.

Key Responsibilities:

• Lead grant research, prospecting, proposal development, submission, reporting, and compliance for foundation, corporate, and other institutional funders.
• Write and edit compelling grant proposals, letters of intent, reports, donor communications, and other materials that clearly convey WCAAP’s impact and funding opportunities.
• Build and manage an individual donor pipeline, including prospect identification, qualification, engagement tracking, and moves management to advance donors from initial connection to ongoing investment.
• Develop, implement and maintain systems for donor cultivation, solicitation, and stewardship, including portfolio management, personalized outreach, acknowledgments, and timely follow-up.
• Staff the Executive Director in development activities, particularly related to major donors and other significant relationships, including preparing donor briefings, drafting correspondence, coordinating outreach, documenting next steps, and helping ensure timely stewardship.
• Build and maintain strong relationships with current and prospective funders, donors, and community partners.
• Partner with program and finance staff to gather information, develop accurate grant budgets, prepare reports, and align fundraising activity with organizational priorities.
• Maintain a clear annual development calendar that tracks grants, donor outreach, reporting deadlines, stewardship activities, and key relationship touchpoints.
• Monitor fundraising activity and results, including grants submitted, revenue secured, donor pipeline movement, stewardship completion, and other development metrics for leadership review.
• Ensure a high standard of accuracy in written materials, donor records, submissions, budgets, reports, and follow-up.
• Demonstrate initiative by identifying opportunities, solving problems, and moving projects forward with appropriate independence and sound judgment.

Qualifications:

The minimum qualifications listed below (along with education/experience) are representative of the knowledge, skills, and abilities needed to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position.

1. Bachelor’s degree in a relevant field
2. Minimum of 4–5 years of experience in nonprofit fundraising, development, grant writing, or grants management.
3. Proven success securing and managing grants and supporting the cultivation, solicitation, and stewardship of individual donors.
4. Experience building or managing donor pipelines, portfolios, or moves management systems is strongly preferred.
5. Strong understanding of grant budgeting, financial reporting, and funder compliance requirements.
6. Excellent written and verbal communication skills, with the ability to tailor messages for funders, donors, and external partners.
7. Exceptional attention to detail, accuracy, organization, and project management.
8. Demonstrated self-direction, initiative, and the ability to manage multiple priorities in a fast-paced environment.
9. Ability to work both independently and collaboratively with staff, leadership, and external partners.
10. Proficiency in donor and grant tracking systems and Microsoft Office Suite.

Benefits:

WCAAP provides medical, dental, and vision coverage for employees, IRA-matching, and generous time off benefits including up to 17-days of holiday pay, 3-weeks of vacation pay in the first year, and 12 sick-days per year.

Benefits:

WCAAP provides medical, dental, and vision coverage for employees, IRA-matching, and generous time off benefits including up to 17-days of holiday pay, 3-weeks of vacation pay in the first year, and 12 sick-days per year.