Administrative, Program Development & Outreach Coordinator

Administrative, Program Development & Outreach Coordinator

Full-Time • $75k-$83K Annual with Health Stipend, Mostly on-site with some local travel

Reports to: Executive Director

About Stagebridge

For more than 47 years, Stagebridge has been a creative aging arts organization rooted in the belief that lifelong learning keeps us connected, curious, and thriving. We use storytelling, theater, music, and movement to spark joy, build community, and support healthy aging. Through classes, workshops, performances, and intergenerational programs, we empower older adults to stay creative, engaged, and part of a vibrant artistic community.

Position Summary

The Administrative, Program Development & Outreach Coordinator supports Stagebridge’s core administrative processes in close partnership with our Operations & Technology Manager, ensuring smooth daily functioning across programs, outreach, and office workflows.

Core Responsibilities

Administrative Support & Office Coordination

• Maintain Stagebridge’s office and shared spaces.
• Coordinate with building staff for room reservations, building access, and facility needs.
• Assist in maintaining organizational calendars and forward-facing documentation.
• Support vendor coordination and basic administrative workflows.
• Assist with administrative tasks related to grants, reporting, and program data.
• Maintain organized digital files, archives, and program materials.

Program Development Support

• Partner with the Executive Director to support the creation and maintenance of innovative programming.
• Work with staff and instructors on timelines, materials, and scheduling for new programs and initiatives.
• Assist in preparing program descriptions, proposals, and supporting materials.
• Coordinate pilot programs, workshops, and special projects.
• Create and gather feedback, testimonials, and program data for evaluation and grants.
• Support curriculum logistics (materials lists, accessibility considerations).
• Track program performance metrics and maintain program documentation.

Community Outreach & Partnership Engagement

• Support outreach to schools, senior centers, community organizations, arts groups, and local networks.
• Represent Stagebridge at community events, resource fairs, and partner gatherings.
• Distribute outreach materials (flyers, class schedules, announcements).
• Maintain a simple outreach database with contacts, follow-ups, and partnership notes.
• Assist with building referral pathways from community organizations to Stagebridge programs.
• Coordinate meetings and follow-up with partners interested in hosting workshops or collaborations.

Storybridge Program Support

• Support outreach to schools, teachers, and district partners.
• Help schedule Storybridge workshops, performances, and planning meetings.
• Coordinate logistics for teaching artists and older adult storytellers.
• Maintain Storybridge partner records, contacts, and communications.
• Assist with creating and collecting student feedback, teacher evaluations, and program impact data.
• Support the ED with Storybridge expansion efforts, including new school partnerships and pilot sites.
• Help prepare Storybridge materials: scripts, prompts, schedules, and documentation.

Qualifications

• 5–7 years of experience in administrative, program coordination, or community engagement roles.
• Experience in nonprofit, arts, education, or community-based organizations.
• Strong organizational and project management skills.
• A can-do attitude — if you don’t know it, you take the initiative to learn it.
• Excellent communication skills with older adults and diverse communities.
• A desire to learn new technology and manage simple databases or CRM tools.
• Warm, patient, collaborative, community-oriented interpersonal style.
• Commitment to equity, accessibility, and culturally responsive engagement.
• Believe that older adults rock and fight ageism in your sleep.
• Ability to support occasional evening or weekend events.

Work Environment

• Full-time, on-site role with some travel, based in Oakland.
• Occasional lifting up to 25 lbs.
• Occasional evening or weekend support for performances or community events.

How to Apply

Submit the following materials (DOC or PDF only) via the application form on Stagebridge.org.

Use subject line: APO Role

Upload:

• Cover Letter — Share your applicable experience, your work style and approach to prioritizing tasks, any experience working with seniors and the performing arts, relevant networks, and why you’re an ideal candidate.
• Resume
• References — Include at least three professional references (we will not contact them without your permission).

Deadline

Submit your completed application by March 31, 2026 (5pm).

Applicants will be notified of their status by mid-April.

Please Note:

Only applicants who submit a personalized cover letter and provide references will be considered.

English Proficiency

Conversational Spanish, Cantonese/Mandarin, Vietnamese, Tagalog, Korean, Hindi or Farsi would be awesome too!