Chief Of Staff

Full-Time

Based in New York City or Washington, D.C. with travel to Ukraine (several weeks per year)

Visa sponsorship not available

ABOUT RAZOM

Razom, which means "together" in Ukrainian, is dedicated to upholding the principles of the Revolution of Dignity (Maidan) and actively contributing to the establishment of a secure, prosperous, and democratic Ukraine. We achieve this by creating, inspiring, and collaborating on initiatives that motivate people to think, partner and do.

OVERVIEW OF ROLE

The Chief of Staff is a strategic partner to the CEO, helping advance Razom’s organizational priorities through strategic planning, cross-departmental coordination, and follow-through on key initiatives. The role supports the effectiveness of the CEO and Leadership Team, facilitates Board and Committee relations, and coordinates internal communications to keep staff informed of organizational priorities and progress.

Reporting to the CEO, the Chief of Staff works across Razom to connect strategy with execution, navigate complex challenges, and strengthen organizational effectiveness. The role requires strong judgment, discretion, relationship-building skills, and the ability to move between high-level planning and hands-on execution.

WHY THIS ROLE STANDS OUT

• Contribute directly to one of the most visible and impactful nonprofit organizations supporting Ukraine
• Help scale and strengthen a growing international organization during a pivotal period
• Work alongside deeply committed colleagues across the U.S. and Ukraine
• Support a mission that combines humanitarian relief, healthcare access, advocacy, democracy, and cultural preservation
• Join an organization recognized for both operational transparency and impact, including a 100% Charity Navigator rating and recognition by Forbes Ukraine as one of the country’s top nonprofit organizations

REPORTS TO

CEO, Razom for Ukraine

RESPONSIBILITIES

Strategic Planning and Execution

• Support annual organizational planning with the CEO, Leadership Team, and Board, translating priorities into goals, action plans, timelines, and measures of success.
• Partner with the COO to track progress, maintain accountability for agreed actions, and identify where leadership attention or resources are needed.
• Conduct research, benchmarking, and analysis to inform strategic decisions and organizational planning.

Organizational Coordination and Special Initiatives

• Coordinate cross-functional initiatives across teams located in the U.S. and Ukraine, clarifying ownership, aligning stakeholders, resolving blockers, and supporting implementation.
• Plan and facilitate Leadership Team meetings, including quarterly meetings, with focused agendas, clear decisions, and coordinated follow-up.
• Maintain strong cross-departmental relationships across Programs, Finance, Operations, Advancement, People & Culture, and colleagues across the organization in the United States and Ukraine to support effective collaboration and execution.
• Coordinate internal communications, including the staff newsletter and updates on leadership decisions, organizational priorities, and progress.
• Identify and implement improvements to organizational processes and coordination in partnership with relevant colleagues.

CEO Partnership and Executive Support

• Manage the CEO’s calendar, travel, and correspondence, prioritizing competing demands and aligning time and attention with organizational goals.
• Prepare briefings, background materials, and recommendations for meetings and key decisions, and coordinate follow-up.
• Collaborate with Advancement and relevant colleagues on reports, pitch decks, speeches, and presentations, and support the CEO’s relationships with funders, partners, and other external stakeholders.

Board and Committee Relations

• Coordinate Board and Committee meetings, including agendas, logistics, and board books that synthesize organizational updates and decision materials.
• Facilitate communication among the Board, CEO, and Leadership Team, translating Board input and decisions into clear actions and appropriate staff updates.
• Support Board member onboarding, track terms, and assist the CEO with working with the Board to identify and recruit prospective members.

QUALIFICATIONS & EXPERIENCE

• Experience partnering with senior leadership to translate organizational priorities into actionable plans, support decision-making, and drive follow-through.
• Strong judgment, discretion, and adaptability, with the ability to navigate sensitive issues, manage ambiguity, and influence without direct authority.
• Proven ability to coordinate complex, cross-functional initiatives, align competing priorities, and improve organizational planning, communication, and execution.
• Excellent analytical, organizational, and communication skills, including synthesizing complex information into clear recommendations and communications for different audiences.
• Strong relationship-building skills and experience working across teams, functions, and cultures. Nonprofit or early-stage organization experience is a plus.
• Commitment to Razom’s mission. Familiarity with Ukraine and/or Ukrainian language proficiency is a plus.

LOGISTICS AND BENEFITS

• Competitive compensation and benefits
• Generous paid time off
• Opportunities for ongoing professional development
• A collaborative, mission-driven culture with meaningful global impact
• A hybrid work environment with regular in-office presence in either New York City or Washington, D.C.

SALARY RANGE

$120,000 - $145,000

Final salary based on experience and qualifications as well as finalized scope of work.

Razom is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. Razom is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from different backgrounds to apply.

Razom offers generous paid time off, medical and dental insurance, a 401k plan, and unique opportunities for ongoing professional development.