Executive Assistant to the President & CEO

About The Eagle Academy Foundation

Founded in 2004, The Eagle Academy Foundation (EAF) is a social impact organization dedicated to advancing the educational, career, and life outcomes of young men of color.

EAF develops and supports six all-male public schools across New York City and Newark, serving more than 2,000 students and a growing network of over 4,000 alumni.

Our mission is to challenge systemic barriers and empower young men of color to achieve their desired educational, career, and life outcomes. Learn more at www.eafny.org.

Position Summary

The Executive Assistant to the President & CEO is a strategic and highly visible member of the President’s Office. This individual will manage the CEO’s time, priorities, communications, relationships, and key projects while helping ensure that commitments are executed with excellence.

This is more than a traditional administrative role. The ideal candidate is a proactive, highly organized, and mission-aligned professional who can anticipate needs, exercise sound judgment, manage confidential information, and move seamlessly between administrative, operational, and strategic responsibilities.

Key Responsibilities

Executive Support

• Serve as the primary point of contact for the President’s Office, managing incoming communications and prioritizing requests.
• Strategically manage the CEO’s calendar, protecting time for high-priority work and ensuring adequate preparation and follow-up.
• Draft, review, and coordinate correspondence, memos, presentations, and other executive communications.
• Coordinate travel arrangements, itineraries, transportation, accommodations, and meeting materials.
• Maintain organized digital and physical records, correspondence, and institutional documents.
• Use tools such as Asana, Salesforce, Slack, Canvas, Microsoft Office, Google Workspace, and AI-assisted productivity platforms to organize workflows and improve efficiency.

Project and Priority Management

• Track CEO commitments, action items, deadlines, and follow-up activities.
• Proactively identify priorities or deliverables that may be at risk and support timely resolution.
• Lead or support special projects, research assignments, and organizational initiatives.
• Prepare briefing materials, talking points, reports, and presentations for board meetings, funder meetings, speaking engagements, and senior leadership convenings.
• Support the planning and execution of events and high-level meetings connected to the President’s Office.
• Coordinate with senior leadership and internal teams to maintain alignment on CEO priorities and organizational timelines.

Board and Stakeholder Relations

• Coordinate Board of Directors meetings, including scheduling, communications, materials, logistics, and follow-up.
• Serve as a professional and trusted liaison to board members, funders, government partners, school leaders, and community stakeholders.
• Maintain accurate stakeholder contact information, relationship notes, and communications.
• Facilitate virtual and in-person meetings, including technology, logistics, materials, and follow-through.

Additional duties may be assigned as needed.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Three to five years of experience in an executive assistant, senior administrative, executive operations, or similar role.
• Experience supporting a C-suite executive or senior organizational leader.
• Nonprofit or mission-driven organizational experience strongly preferred.
• Exceptional organizational, project management, and time management skills.
• Strong written and verbal communication skills, including the ability to draft polished communications with minimal direction.
• High proficiency in Microsoft Office and Google Workspace.
• Experience with Asana, Salesforce, Slack, Canvas, or similar platforms preferred.
• Comfort using AI-assisted productivity tools and learning new technologies.
• Strong attention to detail and commitment to accuracy and quality.
• Ability to anticipate needs, manage multiple priorities, and work independently.
• Professional presence and comfort engaging with board members, senior leaders, funders, and external partners.
• Excellent judgment, discretion, emotional intelligence, and ability to manage confidential information.
• Ability to remain composed and effective in a fast-paced environment with shifting priorities.

Mindset and Values

The successful candidate will demonstrate:

• Authentic alignment with EAF’s mission.
• A proactive, resourceful, and solutions-oriented approach.
• A team-first mindset and commitment to organizational excellence.
• High emotional intelligence and the ability to build trust across diverse groups.
• Professionalism, integrity, warmth, and pride in representing EAF.

Compensation and Benefits

The salary range for this position is $65,000–$75,000, based on qualifications and experience.

EAF offers a competitive benefits package that includes health, dental, and vision insurance, paid time off, and professional development opportunities.

Equal Opportunity Employer

The Eagle Academy Foundation is an equal opportunity employer committed to building a diverse, inclusive, and equitable workplace. EAF does not discriminate based on race, color, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, marital status, veteran status, genetic characteristics, or any other status protected by applicable law.

EAF complies with all applicable fair hiring laws, including the New York City Fair Chance Act. Criminal history will be considered only after a conditional offer of employment and only as permitted by law.

EAF offers a competitive benefits package that includes health, dental, and vision insurance, paid time off, and professional development opportunities.