Events Coordinator

Job Title: Events Coordinator

Reports to: Director of Development and Communications

FLSA Classification: Non-Exempt

Full-time (32 hours per week)

Salary: $55,000

We're Hiring: Events Coordinator

Are you an extrovert who loves bringing people together through fantastic events?

Do you thrive when problem-solving, relish running an impeccably organized

process, and like a mix of desk and on-your-feet work? Do you want a job where

you’ll be connecting people across the region to a great cause?

The Washington Area Bicyclist Association (WABA) is hiring an Events Coordinator to

organize our fundraising rides and membership events.

The Events Coordinator is a member of WABA’s Development and Communications Team. Our team connects people to the work that’s most relevant to them, building our community of donors and advocates to strengthen and sustain WABA for the long term.

That includes:

• Fundraising, including growing and sustaining our donor base of 5,000+ people giving between $1 and $100,000 annually.
• Working closely with staff across the organization to tell the story of their work in a way that moves donors to invest in our mission.
• Ensuring that actionable, relevant content gets to members, supporters, the press, and the public.
• Facilitating welcoming community events that take place both on and off bicycles and welcome and inspire members and supporters to join as participants and volunteers.

This position reports to the Director of Development and Communications and is on a team that also includes the Development and Membership Manager, Communications Manager, and Engagement Coordinator.

Job Responsibilities:

The Events Coordinator plans, organizes, and implements two fundraising rides annually, with up to 800 attendees, and 5-8 small-scale membership events to meet a revenue goal of $150,000. The events portfolio includes:

• Event logistics, such as:
• Scouting and mapping ride routes;
• Securing venues;
• Securing and organizing event supplies;
• Tracking event budgets (revenue and expenses);
• Overseeing volunteers and staff during the event; and
• Leading all day-of event logistics and execution.
• Driving event registration in collaboration with the Communications team, which includes drafting clear, concise, and exciting content.
• Procuring and executing event sponsorship agreements.
• Ensuring a quality attendee experience by creating a welcoming, inclusive space for bicyclists of all abilities to enjoy our events and responding to event inquiries by email and phone in a timely manner.
• Working with the Development and Membership Manager to develop an attractive portfolio of member-only, small-scale events to educate, inspire, and uplift members.
• Cultivating a community of WABA supporters surrounding events and social rides, and creating ways to deepen their engagement in WABA, financially and otherwise.
• Acting as an approachable representative at WABA for tabling and partnership events, educating participants on WABA’s programs and how they can get involved.

Qualifications:

Core Skills

Successful candidates should have:

• 1-3 years of experience planning and executing events for 200+ individuals, including coordination of staff, volunteers, and sponsors.
• A deadline-oriented approach to work, and the ability to balance multiple tasks and priorities simultaneously while managing medium-to long-term (3-6 months) projects.
• Enthusiastic, sincere, energetic interpersonal and communication skills, both verbal and written.
• An authentic passion for WABA’s mission, enthusiasm for our vision, and ability to work in alignment with organizational values.

Useful Skills and Experience

To succeed in this role, you'll need to have or build:

• Experience organizing large-scale, outdoor recreation events for walking or biking, specifically
• A track record of organizing and motivating volunteers for one-time or ongoing engagement
• Comfort bicycling in the city (free WABA classes available to help with this!)
• Comfortable with spending 2-3 hours on a bike

WABA encourages you to apply even if your experience doesn't precisely match the skills and experience outlined above – we welcome diverse perspectives and look forward to growing our team!

Tools We Use

These are the main software tools we use to do our work. You don't need to know them to apply, but do let us know if you have experience with any of them:

• We use Google Workspace for email, document collaboration, calendars, etc.
• Salesforce is our CRM.
• We use Eventbrite for most of our events.
• We use Ride with GPS for our fundraising ride routes.

Support

There’s a lot of work to do! Here’s some of what’s available to help get it done:

• An experienced team of communications and development professionals who are invested in your success.
• An enthusiastic audience for WABA's work.
• Dedicated funding for professional development
• Space to bring your own creativity and expertise to the role.

This position is part of the Transport Workers Union Local 320 and classified as a level one role.

About WABA

WABA empowers people to ride bikes, build connections, and transform places. We envision a just and sustainable transportation system where walking, biking, and transit are the best ways to get around. You can read more about our values and theory of change here.

How to Apply

Please fill out this application. If you have any questions, you can reach our HR team

at jobs@waba.org.

No phone calls, please.

EEO STATEMENT

WABA is committed to providing equal employment opportunities for all persons

regardless of race, color, religion, national origin, marital status, arrest record, or

criminal convictions, political affiliation, sexual orientation or gender identity,

disability, sex, or age.

Compensation & Benefits

This is a full-time, salaried, overtime non-exempt position with a starting salary of

$55,000. Additional benefits include:

• A 32-hour work week with flexible scheduling
• 100% employer-paid health, dental, and vision insurance premiums
• Vacation and sick leave, including:
• Accrue up to 120 hours of paid vacation starting in your first year, with

additional hours after two, five, and ten years of service

• Accrue up to 160 hours annually of paid sick time (96 hours accrue per

year)

• WABA supports and promotes the health of its staff. You may use

accrued sick time for unscheduled leave when not feeling well (mind

or body), as well as for scheduled medical appointments

• Paid time off for holidays generally following the federal holiday

calendar

• A week off between Christmas and New Year’s.
• Four (4) weeks paid parental leave and up to twelve (12) weeks of additional

parental leave from the DC Paid Family Leave Act (based on eligibility)

• A 1-month, paid sabbatical after 7 years of service
• Immediate access to WABA’s 403(b) retirement program, with up to a 5%

employer match after one year of service

• Access to professional development opportunities
• Optional commuter transit benefit (pre-tax deduction)
• Optional voluntary benefits include life insurance, short-term disability, and

long-term disability.

• Passionate, supportive colleagues who are dedicated to working together for

our mission and seeing the impact of our work.