A/P Clerk

About Seva:

Seva is a global nonprofit eye care organization that transforms lives and strengthens communities by restoring sight and preventing blindness. We train local eye care providers and develop self-sustaining eye programs around the world. Together we provide critical eye care to underserved communities, especially women, children, and indigenous peoples. Seva has provided surgeries, eyeglasses, medicine, and other eye care services to 72 million people in more than 20 countries.

This position is expected to work 32 hours per week. The position receives full benefits in addition to hourly compensation.

Scope of Work:

Responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency. Other general accounting duties may be assigned as needed

Main Responsibilities:

Accounts Payable (A/P)

• • Process vendor invoices and employee expense reports.
  • Execute payments via ACH, checks, or wire transfers.
  • Reconcile vendor statements and resolve discrepancies
  • Verify appropriate authorization and coding for all invoices.
  • Enter invoices into the accounting system for payment processing.

Accounts Receivable (A/R)

• • Generate and mail customer invoices.
  • Record incoming customer payments (checks, ACH, credit cards).
  • Monitor aging reports and follow up on delinquent accounts.
  • Reconcile AR sub-ledgers to the general ledger.
  • Resolve billing disputes with clients.

Account Reconciliation

• • Reconcile vendor statements to ensure accounts are accurate and up to date.
  • Investigate and resolve outstanding balances or discrepancies.
  • Assist with month-end closing activities, including reconciliations and accruals.
  • Maintain detailed records of transactions and reconciliations.

Payroll

• • Coordinate and process semi-monthly payroll.
  • Input timesheet data, overtime, and salary adjustments.
  • Manage voluntary deductions and benefits withholdings.
  • Prepare periodic payroll tax filings and W-2s.

Key Qualifications:

• • Bachelor’s degree in accounting or finance from an accredited college or university
  • 2 to 4 years of general accounting experience
  • Proven experience as an accounts payable or accounts receivable clerk or similar role
  • Strong knowledge of GAAP (Generally Accepted Accounting Principles) and financial regulations
  • Proficiency in Microsoft Office, in particular Excel, and in accounting software
  • High integrity in handling sensitive and confidential information.
  • Excellent written and verbal communication and interpersonal skills for effective interaction with vendors and internal stakeholders
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment
  • Ability to work independently as well as collaboratively within a team