Office & Building Manager

Remote Status: On-Site

Job Title: Office Manager

Full Time Exempt

Reports To: Director of People Operations

Location: Denver, CO 80221

Salary Range: $53,800 – $67,450

The American Indian College Fund

The American Indian College Fund has been the nation’s largest charity supporting Native higher education for 35 years. The College Fund places its mission at the core of everything we do and how we do it. We are focused on creating and improving opportunity for Native individuals and communities who need it most, with a vison is for healthy, self-sufficient, and educated American Indian and Alaskan Native people. We are committed to transparency and accountability. We are a proud Top Places to work awardee with a continued eagerness to provide the best for our teams that do the work on advancing our mission and impact.

The College Fund is looking for a talented Building and Facilities Manager who will oversee our Denver office by ensuring a safe, compliant, and welcoming environment. This is a vital role that has the opportunity to make a meaningful impact on our staff and visitors while owning the operational excellence of our facilities.

The Team:

You will be joining the People Operations team that is focused on supporting all our staff. We have a front desk administrator who this role would manage.

What you’ll do:

We are looking for a proactive, systems-thinking, customer-centric, collaborative, roll-up your sleeves leader who loves to build community through internal and external relationships while taking pride in the physical space that represents our work. We are searching for someone with a proven track record with managing building vendors including but not limited to custodial partners, trash management, security and safety. This is a people management position and as such will have a focus on developing the front desk administrator.

This role reports to the Director of People Operations and is expected to travel no more than 5% of the time. This is an in-office position based in our Denver, Colorado office.

Your Day to Day

Vendor Management

• Transition to main point of contact or establish being the main point of contact for:
  • External/Grounds: Landscaping, Snow, Safety, Storage Unit
  • Interior/Facilities: Tile/Carpet Cleaning, Janitorial Cleaning, Window Cleaning, HVAC, Plumbing and Electrical, Postage, Shredding, Handy-person, and other office supply vendors.
  • Business Support: travel vendor partnership, name badges and business cards.
  • Research and designate any new vendors for special projects in ad-hoc circumstances such as parking resurfacing and tree removal.

Internal Protocols

• Actively review and ensure building compliance for property exempt reports.
• Co-plan and act as the main point of contact for workspace designation.
• Regularly audit and improve office safety technologies and processes.
• Lead grounds and facilities, orientations and/or trainings for in-person staff.

Special Projects

• Proactively evaluate and plan for ad-hoc projects such as fence repairs.
• Partner with HR and IT to support in person new hire onboarding such as ensuring appropriate workspaces with swag and nameplates, distributing fobs, train safety systems and protocols.

Business Administration

• People Management: supervise and develop the front desk administrator position.
• Own the building budget sustainably and timely.
• Establish and maintain community/neighborhood relationships.
• Actively review and ensure regular building compliance is completed on time.
• Ensure all government and/or tax (property exempt report) are completed and/or escalated prior to deadlines.

Note: This position description is not intended to be an exhaustive list of all duties. The Building and Facilities Manager may be assigned additional duties related to the role needed to advance the College Fund’s mission.

What You Bring:

• 3 years of building and facilities or relevant experience
• 2 years of people management
• 2 years of building and facilities budget management.
• 1 year of customer service experience
• Personal or professional experience in DEI.

It’s a bonus if you also have:

• Personal and/or professional lived experience in Native Indigenous communities.
• Nonprofit, start up, or lean team experience

Equal Employment Opportunity

American Indian College Fund is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Candidate Accommodations:

The College Fund is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided with reasonable accommodations. If you require assistance due to a disability in the application or recruitment process, please let us know in your application.

Diversity, Equity and Inclusion

As our workforce grows, so does our opportunity to evolve into an organization that is more reflective of our partners and the communities we serve. Learn more about DEI and our Employee Resource Group here.

Our Process

Application Review

People Operations Phone Call

Secondary and/or Technical Screen

Panel and/or Cross Functional Screen(s)

Background Check

Offer Letter

DiSC

The order of these stages may vary depending on the role.

• Comprehensive Medical Insurance Options
• 100% employer funded dental, vision, and life insurance plans
• Health Reimbursement, Flexible Spending and Lifestyle Spending Accounts
• Continuous learning and development annual stipend / reimbursements
• 403(b) match
• PTO and Paid holidays