Screening Coordinator & Project Manager

We’re an independent film organization launching our latest feature, Counted Out. This full-time position demands exceptional organization, adaptability, and time management. You’ll oversee screening operations, communications, and impact distribution, while managing projects, systems, and partnerships in a fast-moving environment. It’s a dynamic role for someone who can pivot quickly, balance competing priorities, and still deliver with professionalism and heart.

Responsibilities:

• Serve as the primary point of contact for screening hosts, building strong relationships through personable and professional communication.
• Manage screening inquiries, licensing, and logistics from start to finish.
• Lead and train the Screening Coordination team, ensuring clarity, consistency, and accountability.
• Oversee systems management across Streak CRM, Zapier, Formstack, and Google Workspace.
• Pull reports, analyze data, and identify efficiencies to improve team performance and workflows.
• Maintain organized databases, event tracking, and delivery systems.
• Support communications, including website, newsletters, client-facing documentation, and social media.

Position Attributes and Requirements:

• Bachelor’s degree
• 3–5 years work experience ideally in campaigns, marketing, sales, communications and/or community engagement
• Strong intellect and work ethic; a self-starter
• Exceptional time management, multitasking, and prioritization
• Strong organizational skills
• Positive attitude; confident, assertive, and self-motivated
• Clear and personable phone and email communication
• Relationship-building and client management
• Project management and systems thinking
• Data reporting and efficiency analysis
• Team leadership and training
• Software proficiency: Streak, Zapier, Formstack, Google Workspace
• Experience with InDesign, Dropbox, Photoshop a plus
• An interest in documentary films and/or social impact

Strong preference to Bay Area candidates with the option for hybrid.

English