Special Events Coordinator – Seasonal Temporary

About Pike Place Market Foundation

Established in 1982, after a decades-long fight to save Pike Place Market from the wrecking ball, the Market Foundation was established to fulfill the Market’s historic charter to provide services and support for our community, especially our neighbors living on low incomes.

Rooted in our model for a healthy community, the Market Foundation improves the health and well-being of our neighbors by promoting and increasing access to education, nutritious food, community support, economic stability, and a safe neighborhood.

As a community foundation, we provide annual support and partnership to a network of social services in Pike Place Market in addition to operating our own programs and services through our community resource center, The Market Commons.

DUTIES AND RESPONSIBILITIES:

• Support the Special Events Manager with all event-related duties, including cleaning, organizing, printing, packing, labeling, counting, laminating, and decor.
• Inventory and supply management: take a detailed inventory of supplies and assist with ordering and procuring needed supplies.
• Data entry: record information about guests, vendors, donors, and volunteers in the donor database (training provided)
• Admin support: Assist with permit and other events-related documentation
• Event logistics: assist in facilitating various site-related logistics
• Volunteer management: train and manage office and event volunteers as needed. Support volunteer recruitment and day of event management
• Act as the specific site area lead on the day of the event (TBD, which area)
• Support event-related meetings and volunteer trainings (some evenings required)

DESIRED SKILLS AND EXPERIENCE:

• Organizational Skills: Managing timelines, keeping documents in order, and coordinating logistics.
• Communication: Acting as a liaison between planners, clients, and vendors, and providing clear information.
• Problem-Solving: Quickly finding solutions to unexpected issues on-site.
• Attention to Detail: Ensuring room setups, branding, and materials meet client specifications.
• Customer Service: Welcoming guests and addressing attendees' needs with a friendly demeanor.
• Time Management: Handling multiple tasks simultaneously and meeting strict deadlines.
• Technical Proficiency: Utilizing office software (e.g., Microsoft Office) and digital tools for planning.
• Flexibility/Adaptability: Adjusting to fast-paced, changing environments.
• Vendor Management: Liaising with suppliers, such as caterers and decorators.
• Creativity: Contributing to or designing event materials and decorations.

The selected candidate for this role will also receive an ORCA card.