Administrative Assistant

Part-Time Administrative

Location: Windsor, CT — Hybrid

Schedule: 16-20 hours per week, 4 days per week

Benefits: This is a part-time position and does not include benefits.

Reports to: Director of Development & Engagement

Position Summary

The Brain Injury Alliance of Connecticut (BIAC) is seeking a reliable, organized, and enthusiastic Part-Time Administrative Assistant to provide centralized administrative support across the organization.

This position will provide essential day-to-day administrative assistance, including database management, donor and constituent communications, volunteer coordination, office support, social media and email communications, and program and event assistance. The successful candidate will be comfortable managing multiple priorities, working independently, and supporting a collaborative team in a mission-driven nonprofit environment.

Essential Responsibilities

Administrative & Office Support

• • Provide centralized administrative support to staff and leadership.
  • Respond to routine phone and email inquiries.
  • Process incoming and outgoing mail.
  • Log checks and prepare deposits.
  • Order office and program supplies as needed.
  • Provide administrative support for office equipment and technology issues, serving as a liaison with vendors or technical support when necessary.
  • Assist with other routine administrative tasks.

Database & Donor Support

• • Maintain accurate and up-to-date donor, volunteer, membership and constituent information in the organization's database, DonorPerfect.
  • Prepare database reports and assist with data tracking and reconciliation.
  • Prepare and distribute donor thank-you letters, gift acknowledgments, and membership communications.

Communications & Marketing Support

• • Provide administrative support for social media scheduling and content coordination.
  • Assist with the preparation and distribution of the organization's monthly e-newsletter using Constant Contact or similar email marketing software.
  • Assist with basic design and communications projects using Canva or similar tools.

Volunteer & Program Support

• • Respond to volunteer inquiries and assist with volunteer coordination.
  • Help recruit, coordinate, and communicate with volunteers and interns.
  • Provide administrative support for programs and meetings.
  • Assist with preparation for the Annual Professional Conference and other organizational activities.

Event Support

• • Provide administrative and logistical support for events and activities.
  • Assist with event planning, including meeting coordination, communications, registration, supplies, signage, volunteer coordination, and other logistics.
  • Provide support for social events and other special programs as assigned.

Note: Event responsibilities will be scheduled and prioritized within the position's 16-hour weekly schedule. Occasional evening or weekend hours may be required for specific events, with scheduling coordinated in advance.

Qualifications & Skills

• • Previous experience in administrative support, preferably in a nonprofit or mission-driven organization.
  • Strong database experience; experience with DonorPerfect is preferred.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
  • Experience with Constant Contact, Mailchimp, or similar email marketing platforms preferred.
  • Experience with Canva or similar graphic design tools preferred.
  • Excellent written and verbal communication skills.
  • Experience with data entry, database maintenance, email communications, mailings, and report generation.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
  • Ability to work independently while also functioning effectively as part of a team.
  • Positive, flexible, and professional attitude.
  • Reliable transportation is required.

Equal Opportunity Employer

BIAC is an equal opportunity employer committed to workforce diversity. Bilingual (Spanish-speaking) applicants are encouraged to apply.

How to Apply

Please email your resume to Cbidorini@biact.org. The position will remain open until filled. No phone calls, please.