Admin and Operations Coordinator

Brownbody is a St. Paul -based performing arts organization with a mission "to liberate Black artistry through dance, theater, and figure skating." Established in 2007, Brownbody received its 501c3 (non-profit) status in 2013. Brownbody brings stories/topics important to Black and African diasporic communities from the peripheries of mainstream consciousness to “center stage” thereby making the ice welcoming to Black communities. Learn more here: www.brownbody.org

Brownbody's primary programs include:

• Creation and presentation of professional artistic work both for the ice and stage
• Learn to Skate (LTS) program which makes the on-ice learning process welcoming for Black and Brown communities
• Technical Artist Residency Program (TARP) which creates community building, learning, and professional work opportunities for Black and Brown technical artists.

Job Summary:

Brownbody is seeking a highly organized and detail-oriented administrative professional to provide comprehensive support across all aspects of the organization. This role has significant potential for growth and is crucial in ensuring the smooth and efficient operation of Brownbody, supporting artistic productions, donor relations, human resources, and business management. The ideal candidate will be a proactive problem-solver with excellent communication and interpersonal skills and a passion for Brownbody’s mission and values. This position offers a dynamic and rewarding opportunity to contribute to a vibrant arts organization.

We are looking for someone willing to be involved in and learn all aspects of the organization from the ground up and serve as the hub for all administrative tasks. The responsibilities for this position are varied and provide a great opportunity for this team member to take ownership and contribute in a direct and meaningful way. The ideal candidate is highly motivated to grow with the organization.

This position is open to candidates currently residing in the Minneapolis/St. Paul metro area.

Responsibilities (including but not limited to):

Support to Leadership: Provide administrative and operational support across the organization, including direct support to the Artistic/Executive Director (AED).

Administrative Tasks: Develop and implement systems and workflows, maintain the company directory, manage mail, inboxes, and internal communications, organize and secure physical and digital files, ensure data integrity and security, order office supplies and parking passes, and run errands as needed.

Meeting Coordination: Schedule meetings and send invites, secure meeting venues, provide craft services for meetings and rehearsals, record and distribute meeting agendas and minutes.

Volunteer Management: Coordinate and manage volunteers and volunteer hours, develop and maintain volunteer management systems.

Donor & Grantmaking Support: Maintain and update the CRM database, track donations, and create and distribute donor acknowledgment letters and cards.

Marketing Support: Assist with website maintenance and updates, support the creation and distribution of e-blasts, and assist with social media marketing activities.

Production Support: Manage travel and accommodations for artists, facilitate artist pickups and welcome orientations.

Board & Committee Support: Manage logistics for board and committee meetings, provide administrative support and facilitate board communication, prepare and distribute board packets, and take and transcribe board meeting minutes.

Operational Support: Manage onboarding processes, draft and manage agreements and performance reviews, ensure compliance with HR, legal and financial management requirements, and interface with accountants, lawyers, and HR consultants as needed.

Collaboration: Work with leadership to prioritize tasks.

Required Qualifications

• Demonstrated experience in a non-profit organization.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks effectively in an organization rooted in a dynamic and emergent environment.
• Strong attention to detail and accuracy in all work.
• Must have reliable access to a vehicle
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently, take initiative, and contribute as a collaborative team member.
• Ability to handle sensitive and confidential information and data.
• Ability to transport items as needed such as bins of equipment (skates, helmets, etc.), production elements, and event materials

Preferred Qualifications:

• 2+ years of proven experience as an Administrative Assistant, Office Manager, or in a similar administrative role
• Experience with social media management and content creation.
• Basic website maintenance and update experience (WordPress)
• Experience with travel coordination and logistics.
• Experience with HR onboarding processes.
• Proficiency in graphic design
• Experience with database and CRM software (e.g. Little Green Light)

No candidate will possess all qualifications so candidates who possess a strong background in the listed qualifications and has an eagerness to learn should apply.

Expectations:

• Weekend and evening availability as needed when scheduled
• Be available by phone via call/text during working hours and if urgent issues arise
• Use of communication systems such as WhatsApp

Physical Requirements:

• Occasional set up and tear down requires the team member to lift up to 40 pounds

Details:

• Full-time (32 hours per week) with occasional additional hours needed
• Four-day work week (Tuesday - Friday)
• Hybrid with 1-2 days/week in Brownbody’s downtown St. Paul office
• $45,000 - $48,000 per year as a non-exempt employee
• Required availability during daytime business hours and during occasional evening and/or weekend commitments

Benefits:

• Growth potential
• Monthly health care stipend
• Flexible schedule
• Paid holidays (New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Paid leave for up to two weeks in the summer and up to two weeks during December for Brownbody closure
• PTO, sick leave

How to Apply:

To apply, please email a cover letter and resume to info@brownbody.org. Please subject the email as “Operations Coordinator – [first and last name].” Please include your gender pronouns in the body of the email. Application Deadline: September 10, 2026.

Brownbody is an Equal Employment Opportunity employer committed to diversity equity and inclusion. We welcome applications from qualified candidates of all backgrounds, including women, minorities, veterans, and individuals with disabilities.

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