Temporary SCOPE Administrative Assistant

Position Title: Temporary SCOPE Administrative Assistant

Tier / Category: Tier 2 / Associate II

Reports to: Southern Crossroads Director

Employment Status: Part-time (20-22 hours/week)

Temporary (10/19/26 to 2/19/27)

FLSA: Non-Exempt

Location: Remote

NLRA: Bargaining Unit Member

Showing Up for Racial Justice (SURJ) organizes majority-white communities across the country to work for racial and economic justice. Our work encompasses: supporting a network of 150+ chapters across the US and Canada; growing and mobilizing a national membership body for individual members; running place-based organizing projects in Tennessee, Kentucky, and Georgia; and working alongside POC-led partner organizations in the broader social justice movement ecosystem. We work to build the working-class white flank of multiracial majorities fighting for the things all communities need. We organize white people by engaging their shared interest-- what they stand to gain by joining alongside people of color.

We ground our organizing in a framework of shared interest and have an inclusive, open-hearted approach to organizing - calling people into this work rather than creating barriers to participation - while maintaining a clear political line. We believe that together, as part of a powerful multi-racial, cross-class movement for collective liberation, we can force the systems of white supremacy and racialized capitalism to crumble.

Southern Crossroads (SCOPE) is growing an alliance of membership-based grassroots organizations building collective power and multi-racial alliances among cash poor and working people in small towns across the southern region. To see this vision become reality, we expect all staff to:

Summary of Position:

SURJ is seeking a Temporary Administrative Assistant to support the administrative and planning needs of the SCOPE Director and support and facilitate operations for the full Grassroots Organizing team, including logistics for in person events.

The ideal candidate for this role will be highly self-directed and proactive. They’ll be able to assess priorities and needs quickly, and own accountability systems for the Director with minimal oversight. They will be passionate about supporting a movement organization through their strong administrative skills.

The Temporary Administrative Assistant is reliable and does what they’ll say they’ll do. They notice details that have fallen through the cracks and fix them or bring ideas for how to fix them. The Director is getting many requests all day and has many competing priorities. Given that, the Temporary Administrative Assistant is not afraid to tell other people “no” in a kind manner to protect the time and resources of the Director. They easily and quickly pull next steps from any conversation they’re listening in on, ensuring the Director has good documentation on what’s next. They are a spreadsheets pro and don’t need any training to organize or design the department’s data systems.

PRIMARY RESPONSIBILITIES — Essential duties and responsibilities may include, but are not limited to the following:

Priority 1: Administrative Support for SCOPE Director (75%)

Provide administrative support to the SCOPE Director, including:

• Dictating notes and tasks with director
• Sorting, labeling, and drafting emails for the director
• Maintain an organized daily and weekly task management organization for the director
• Maintain director’s calendar through scheduling meetings and coordinating with team members and other SURJ departments and outside organizations
• Attend meetings with director, as needed, for note taking and task management
• Resetting weekly team metrics spreadsheet
• Collect and submit director’s receipts
• Share reminders to SCOPE team for administrative tasks such as timesheets, metrics, and SURJ-wide news and activities
• Prep agenda for and attend weekly SCOPE team meetings for note taking and team engagement
• Attending in person and planning for January team retreat including collaborating with director and deputy director on agendas, booking venues and team travel, coordinating food and activities, and preparing materials
• Coordinate with other SURJ departments as needed for administrative questions and activities

Priority 2: Team Operations & Logistics Support (20%)

Provide operational and logistical support to the SCOPE and Grassroots Organizing teams, including:

• Maintain organizational systems for the team that foster efficient, effective tracking of progress toward goals and can illustrate the team’s impact
• May participate in team meetings to support coordination of campaigns and events
• May be ask to support management of department’s responsibilities in organization-wide projects such as drive optimization with other administrative support staff
• May coordinate activities of peers and other colleagues for specific projects such a metrics tracking, team gatherings, lobbying coordination

Priority 3: Organizational Participation (5%)

Contribute as an active member of SURJ and the Southern Crossroads team:

• Communicate proactively with your supervisor regarding workload, priorities, and schedule changes
• Meet regularly with your supervisor to develop work plans, set goals, and track progress
• Maintain accurate work schedules and calendars
• Complete timesheets and track leave in required systems
• Engage in a culture of direct, respectful feedback that is kind

QUALIFICATIONS:

• Minimum of 2 years of relevant experience as a remote team operations coordinator, executive assistant, administrative assistant, or similar role (nonprofit experience preferred)
• At least 1 years of experience coordinating event logistics
• Google Workspace proficiency including drive file management, spreadsheets and forms
• Strong organizational and customer service skills
• Willingness to travel occasionally in support of logistics for in-person gatherings, including staff retreats, trainings, or campaign actions.
• Ability to meet SURJ’s policies, including COVID-19 vaccination requirements (subject to applicable accommodations)
• Ability to meet driving policy to ensure you meet all minimum qualifications for this role.

KNOWLEDGE:

• Experience supporting complex and dynamic scheduling needs
• Experience effectively collaborating with director-level supervisor with ability to offer recommendations and direct feedback
• Experience working remotely and collaborating across geographically distributed teams
• Understanding of, or experience with, racial justice or community organizing work preferred

SKILLS:

• Excellent interpersonal skills and ability to build relationships across lines of difference
• Strong writing skills, including proofreading and editing, with experience drafting professional communications from verbal direction or rough notes
• High level of attention to detail and accuracy
• Effective time management and organizational skills

ABILITIES:

• Ability to process verbally given information and move the given tasks
• Skilled at estimating timelines and meeting deadlines
• Capable of managing complex tasks/projects/priorities with minimal supervision
• Ability to handle sensitive and confidential information with discretion
• Comfort working in a fast-paced environment with shifting priorities
• Reliable and accountable, with strong follow-through
• Proactive and able to anticipate needs
• Ability to manage multiple priorities simultaneously
• Flexible and adaptable to changing circumstances
• Able to work both independently and collaboratively

BENEFITS:

• Hourly Wage: $32/hr
• Ten (10) days paid time off per year, prorated during first year of employment
• Ten (10) days of sick leave per year, prorated during first year of employment
• Thirteen (13) paid holidays per year
• Paid time off for the organization-wide shutdown winter break
• All staff works remote from home
• Monthly technology support reimbursement (internet, phone)