Development & Executive Operations Coordinator

Position Title: Development & Executive Operations Coordinator

Position Type: Full-time (40 hours per week), Non-Exempt

Reports to: Executive Director and Development & Communications Manager

Salary: $30.58 per hour

About LYRIC

Founded in 1988, the Lavender Youth Recreation & Information Center (LYRIC) provides support and services to nearly 2,000 lesbian, gay, bisexual, transgender, queer, questioning (LGBTQQ+) and allied youth per year. LYRIC’s mission is to build community and inspire positive social change through education enhancement, career training, health promotion, and leadership development with LGBTQQ+ youth, their families, and allies of all races, classes, genders, and abilities.

The organization has an annual operating budget of approximately $5 million and a staff of 20+.

Focus Areas

The Development & Executive Operations Coordinator provides critical operational, administrative, and coordination support across LYRIC’s fundraising efforts and the Office of the Executive Director. Working closely with the Executive Director and Development & Communications Manager, the Coordinator helps ensure the smooth execution of fundraising activities, maintains strong donor systems, and supports effective organizational operations.

The Development & Executive Operations Coordinator: (1) supports the administration and implementation of LYRIC’s fundraising and donor engagement activities; (2) provides high-level administrative and operational support to the Executive Director; (3) assists with fundraising events, communications, and donor stewardship activities; and (4) helps strengthen internal systems, coordination, and organizational effectiveness across departments.

This position serves as a key connector between development operations, executive leadership, and organizational administration. The Coordinator helps streamline workflows, manage priorities, and strengthen communication systems that support LYRIC’s mission and impact.

Knowledge

Development Operations & Data Management

• Process and track charitable contributions, including gift entry, reconciliation, and record maintenance
• Maintain accurate donor and funder records within Raiser’s Edge or other donor management systems
• Generate reports, donor lists, and data analysis to support fundraising activities and strategic decision-making
• Support donor acknowledgement processes, ensuring timely and accurate recognition of contributions
• Assist with maintaining development systems, records, and operational procedures
• Support revenue tracking and fundraising performance reporting

Executive Support & Coordination

• Actively manage and coordinate the Executive Director’s calendar, scheduling, and meeting logistics to ensure alignment with organizational priorities
• Provide administrative support to the Executive Director, including expense reporting, document preparation, presentation formatting, and information management
• Support the Executive Director in managing workflows, deadlines, priorities, and follow-up activities
• Ensure the Executive Director is prepared for meetings, presentations, events, and external engagements
• Handle sensitive and confidential information with professionalism and discretion
• Coordinate internal meetings, committee meetings, and Board-related activities as assigned
• Prepare agendas, take meeting notes, track action items, and support follow-through across teams
• Maintain records of donor interactions, stewardship activities, and relationship management efforts on behalf of the Executive Director
• Serve as a liaison between departments and support effective communication and coordination across the organization

Donor Engagement & Outreach

• Support donor communications, including mailings, email campaigns, stewardship materials, and outreach activities
• Assist with donor cultivation and engagement efforts through administrative and logistical support
• Help coordinate community outreach activities and supporter engagement opportunities
• Represent LYRIC at community events, fundraising activities, and external gatherings as needed
• Support implementation of grassroots fundraising and donor engagement campaigns

Organizational Capacity Building & Collaboration

• Support trainings, meetings, and activities that build fundraising capacity among staff, youth leaders, and Board members
• Work collaboratively with program staff, youth leaders, consultants, and external partners
• Participate in organizational meetings, retreats, trainings, and cross-departmental initiatives
• Contribute to a workplace culture grounded in learning, leadership, allyship, social justice, and sustainable impact

Administrative & Event Support

• Provide logistical and administrative support for fundraising campaigns, donor cultivation events, and organizational activities
• Coordinate event materials, timelines, registration processes, communications, and follow-up activities
• Support consultant, vendor, and contractor coordination as assigned
• Assist with project tracking, scheduling, and implementation of development initiatives
• Perform other duties as assigned

Who You Are

• 1–3 years of verifiable experience in administrative support, operations, fundraising, event coordination, or a related field; equivalent combinations of education and experience will be considered
• Interest in nonprofit fundraising, donor engagement, communications, and organizational operations
• Experience with data entry, database management, scheduling, event coordination, and administrative support
• Experience using donor databases, CRM systems, or comparable data management platforms preferred
• Strong written and verbal communication skills with attention to detail and accuracy
• Excellent organizational, planning, and project management skills
• Ability to prioritize multiple projects and deadlines in a fast-paced environment
• Strong computer proficiency with Microsoft Office Suite, Google Workspace, and database systems
• Highly organized, detail-oriented, and dependable
• Positive, flexible, proactive, and solutions-oriented
• Strong interpersonal skills and ability to build collaborative working relationships
• Commitment to the mission and philosophy of LYRIC
• Passion and commitment to fostering healthy LGBTQQ+ youth and ability to work within protocols that prioritize youth development principles and organizational capacity
• Knowledge of youth issues, particularly those affecting LGBTQQ+ youth
• Commitment to youth development, social justice, equity, inclusion, and anti-oppression principles and practices
• Experience and competencies working in multiracial, multicultural, and intergenerational environments
• Ability to interact with colleagues, youth participants, donors, Board members, and community stakeholders in a professional and effective manner
• Some evenings and weekends are required and will be scheduled in advance

Why LYRIC

• A career that truly impacts the lives of LGBTQQ+ youth.
• $800 annual health & wellness cash supplement.
• Professional and Learning Development Trainings including $1,000 optional employee-choice professional development opportunities.
• Comprehensive health insurance including full coverage of medical, dental, vision, and acupuncture/chiropractic insurance for employees.
• Optional Health FSA and Commuter Benefits with employee contributions.
• 403(b) retirement plan, including up to 4% employer matching.
• 19 holidays observed including employee birthday and 5 days for winter break. 19 vacation days, 18 sick days, 1 personal day, 3 days of critical incident leave, 3 days of bereavement leave, and 5 days of paid jury duty.
• This is a union position with OPEIU Local 29.
• The position is in-person full-time.

LYRIC is an equal opportunity employer. Applications are strongly encouraged from women, people of color, immigrants, young people, lesbian, gay, bisexual, queer, transgender and genderqueer people, people living with HIV/AIDS, people with disabilities, and bilingual and bicultural people. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

https://lyric.bamboohr.com/careers/95

No phone calls or email inquiries.

• $800 annual health & wellness cash supplement.
• Professional and Learning Development Trainings including $1,000 optional employee-choice professional development opportunities.
• Comprehensive health insurance including full coverage of medical, dental, vision, and acupuncture/chiropractic insurance for employees.
• Optional Health FSA and Commuter Benefits with employee contributions.
• 403(b) retirement plan, including up to 4% employer matching.
• 19 holidays observed including employee birthday and 5 days for winter break. 19 vacation days, 18 sick days, 1 personal day, 3 days of critical incident leave, 3 days of bereavement leave, and 5 days of paid jury duty.
• This is a union position with OPEIU Local 29.
• The position is in-person full-time.