Administrative Assistant

We are seeking an Administrative Assistant for our Executive department A. This position reports to the Executive Manager and provides overall administrative support to the Executive department which includes the Association President and Executive Director.

The California School Employees Association represents over 250,000 school employees who work in 750 school districts in California. They provide support services to school children as para-educators, administrators, food service, bus drivers, nurses, and skilled employees in grounds, maintenance and operations. CSEA is the largest independent classified school employee union in the AFL-CIO. If you are passionate about serving our communities, schools and members, then CSEA may be the place for you!

Examples of duties and responsibilities:

Independently respond to letters and general correspondence

Maintain records and correspondence

Coordinate travel and housing requirements

Arrange and coordinate conferences and meetings

Coordinate and administer expense forms for approval and processing

Maintains office files

Process expense reports, track budget expenses, maintain financial records and confidential files

Assist in writing program scripts and other material

Edit and produce transcripts of business meetings

Interpret and explain CSEA policies, procedures, Constitution and Bylaws to members and staff

May provide relief on the switchboard

Ability to:

Work independently with attention to detail

Handle confidential information with discretion

Demonstrate initiative, independence and good judgement

Remain calm under pressure

Work effectively with people at all levels

Work and adapt to a fast-paced environment

Communicate and write clearly and concisely

Handle difficult situations with diplomacy and tact

The ideal candidate would have the following qualifications:

Two (2) years’ experience in an administrative role

Proficiency in MS Office 365, Teams, OneDrive and SharePoint

Excellent written and verbal communication skills

Experience emphasizing customer service

Flexibility, high initiative, attention to detail

College degree

The salary range for the Administrative Assistant is $70,187 - $86,950. Starting salaries are typically at the first step on our salary range, although consideration may be given for candidates with exceptional qualifications and experience. Additional benefits include 19 paid holidays, 3 weeks’ vacation, medical benefits for you and your family, life insurance coverage, a pension plan and a 401(k) plan.

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