MANAGER, PROGRAMS, SUPPLIES & INVENTORY – OSB & FCRC

Overview of Organization:

Assistance League of Los Angeles (“the League”) has grown and changed over the last century, evolving from a small local community service group into a national movement for good. Today, the League is an agent for change, focused on improving the lives of more than 20,000 homeless, foster, and impoverished children in L.A. annually. The League provides caring support, essential resources and services, and access to education and the arts, inspiring youth as they pursue a brighter future.

MANAGER, PROGRAMS, SUPPLIES & INVENTORY – OSB & FCRC GENERAL RESPONSIBILITIES :

Program Accountability: Working in collaboration with our member volunteers, the Manager, Programs, Supplies & Inventory – OSB & FCRC is responsible for the daily operation and overall success for two of our signature programs, Operation School Bell (OSB) and Foster Children's Resource Center (FCRC). In collaboration with the CEO, staff, and Member volunteer leaders, this role will be responsible for helping provide approximately 10,000 children in need with much needed clothing, school supplies, essential personal care products and more.

Financial and Inventory Management: Supports the creation and oversight of program budgets, manages purchasing, program expenses, inventory, storage, and distribution of program supplies across multiple locations.

Staff and Volunteer Collaboration: Supervises program operations staff and partners with volunteer leaders and other departments to achieve program goals and the ongoing improvement of program services.

Special Projects, Record Keeping, Outcomes and Technology: Manages assigned projects, supports and participates in regular community-based service events, supports Gift in Kind acquisition and record keeping, monitors and tracks program services and outcomes, as well as oversees related program technology systems and training.

Essential Job Responsibilities:

• Works closely with the CEO to establish program goals, budgets, inventory management systems, timelines, and performance measures.
• Supervise and support the Inventory & Warehouse Specialist.
• Responsible for and manages the purchasing and inventory management for clothing, shoes, books, personal care items, and other supplies, maintaining appropriate stock levels within budget.
• Ensure that onsite and offsite programs and facilities, warehouses, and storage areas are safe, organized, and well maintained.
• Coordinate bi-monthly mobile program operations, in collaboration with member volunteer leadership, including inventory, loading and stocking mobile program trailer.
• Coordinate mobile program trailer maintenance and service scheduling with the Los Angeles Unified School District.
• Collaborate with staff, volunteer leaders, vendors, and community partners to meet deadlines, resolve challenges, and improve program efficiency.
• Monitor/track program activity and results, providing timely, accurate reports to leadership and volunteer chairs.
• Oversees/manage inventory software and train staff and volunteer leaders on proper usage and updates to systems and technology.
• Collaborate with the organization’s Director of Development and Corporate Engagement to coordinate service projects and provide logistical and technical support for events.
• Manage and support assigned special projects, including annual fundraising event, Annual Prom Day Program, and other organizational initiatives.
• Support Gift in Kind procurement
• Oversee Gift in Kind recording in collaboration with the Development Department.
• Pick up and transport supplies or donations using company vehicle and attend off-site service projects.
• Work occasional weekends for auxiliary and/or community events and perform other duties as assigned.

Professional Qualifications:

• Minimum of three years of experience working in a similar capacity, people/youth focused effort, preferably at a non-profit organization in management or relevant field.
• Bachelor’s or Associate’s degree a plus, with a preference towards an area of study related to logistics, supply chain management or business administration. In lieu of a degree, a minimum of eight years of experience working in a similar capacity preferred.
• Experience in program leadership or a managerial role, including staff supervision and project management.
• Strong purchasing, ordering, and inventory management and control experience, preferably in a nonprofit, retail, or similar environment.
• Strong budgeting, expense tracking, data analysis, and reporting skills.
• Excellent organizational, leadership, problem-solving, and communication skills.
• Ability to emphasize “mission first” mentality and effort, build effective relationships and work collaboratively with staff, volunteers, vendors, and community partners in a diverse setting.
• Strong customer service skills and experience working with individuals of all ages, including children.
• Proficiency in Microsoft Word, Excel, Outlook, SharePoint, and Power Automate (used for virtual ordering systems).
• Significant experience with inventory management systems. Odoo is highly preferred.
• Knowledge of or proven ability to learn and support technology platforms such as OneCause, GiveSmart, Canva, and online ordering systems.
• Valid driver’s license and ability to safely operate a company utility van.
• Ability to frequently lift, move, and carry materials weighing up to 30 pounds, with reasonable accommodation as applicable.
• Bilingual (English/Spanish) abilities are a plus.
• Professional, kind, and empathetic, approach and commitment to the League’s mission.

Other:

• Salary range starts at $68,000 - $70,000, depending on experience
• Generous benefits offered – Medical, Dental, Vision, Life Insurance, 401(k) and paid time off
• The position is full-time with an onsite work schedule in Hollywood, CA 90028 . Occasional weekend work is required.

To Apply:

• Email resume and cover letter to HR@AssistanceLeagueLA.org
• Learn more about the League at www.AssistanceLeagueLA.org

Generous benefits offered – Medical, Dental, Vision, Life Insurance, 401(k) and paid time off

Bilingual (English/Spanish) abilities are a plus.