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Nonprofit
Manager of Executive Operations
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Description
Asian Pacific Fund (APF) is seeking a full-time Manager of Executive Operations that will play a critical role in helping our leadership function at its highest level by providing direct strategic and administrative support to the President & Executive Director. The ideal candidate will be an organized, proactive, detail-oriented person who excels at overseeing logistics and communicating across multiple stakeholders.
What You’ll Do
The Manager of Executive Operations, who is based in the Bay Area and reports to the President & Executive Director, is responsible for the following:
- Serve as a strategic thought partner to the President & Executive Director, helping to set priorities, track organizational goals, and ensure follow-through across teams.
- Manage the ED’s time, calendar, and priorities — translating high-level goals into actionable workflows and ensuring the ED is prepared and focused on the highest-impact work. This includes managing travel arrangements and materials preparation for meetings and speaking engagements.
- Lead cross-functional coordination among APF staff, ensuring clear communication, accountability, and alignment on organizational initiatives and timelines.
- Prepare and manage materials for board meetings, including agendas, briefing documents, and follow-up action items
- Drive special projects and strategic initiatives on behalf of the ED, including research, stakeholder engagement, and partnership development.
- Provide logistical and general staffing support for organizational events including arranging meeting spaces, catering, and AV support as needed.
- Other responsibilities as assigned.
If you were here right now, you would be:
- Leading a cross-departmental planning session to align the team on quarterly priorities, having already synthesized input from four program leads and drafted a clear one-pager for the ED to review.
- Drafting a polished acknowledgment email on behalf of the ED within minutes of a donor event, capturing the right tone and key details without needing extensive back-and-forth.
- Proactively flagging a gap in the ED’s upcoming week — a conflicting prep call before a board presentation — and quietly rescheduling it before the issue arises.
Benefits
We also offer flexible work hours, a collaborative work environment, and a benefits package that includes generous vacation, medical and dental insurance, and the option of participating in a 403(b) retirement savings plan.
Location
Associated Location
Suite 700
How to Apply
Please apply through the Workable platform. We will prioritize applications received prior to March 19th when we will begin an initial application review.
To protect the integrity of our structured candidacy processes, we kindly ask that all applicants do not call, email or message our office or any member of the APF Team or Board of Directors about any of our open roles or consulting opportunities. We will review applications submitted through this application portal as received and will invite a short list of candidates to schedule a phone screening with a member of our team.
Upon request, APF offers accommodations for candidates with disabilities during the application, interview, and hiring process, such as additional time on hiring exercises, interview questions in advance, or closed captioning on Zoom.
Asian Pacific Fund is an equal opportunity employer that values a diverse workforce and an inclusive culture. Asian Pacific Fund encourages applications from all qualified individuals without regard to any protected class or characteristic, including without limitation, race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status, and does not discriminate on the basis of any such protected class or characteristic.
