Special Events & Public Relations Coordinator

The Special Events & Public Relations Coordinator is responsible for coordinating and executing Villa’s primary fundraising events, implementing strategic marketing and PR efforts to enhance Villa’s visibility, and managing donor relationships to advance the organization’s mission. Additionally, this position plays a key role in advocacy efforts, helping to amplify the voices of individuals with intellectual and developmental disabilities through strategic communications, community engagement, and public awareness campaigns. Combining event management, creative marketing, and media relations, this role strengthens donor cultivation, advocacy initiatives, and Villa’s overall impact. A strong commitment to Villa’s mission and a deep understanding of the needs of those served are essential.

Key Responsibilities:

• Special Events Coordination: Plan and execute Villa’s Tournament of Hope and Gala, overseeing all aspects from logistics to donor engagement including cultivation of sponsors. Develop and implement sponsorship and underwriting solicitations, securing financial support for events. Recruit and manage event committees, facilitating planning meetings and engagement.
• Public Relations Coordination: Develop and execute comprehensive PR strategies to elevate Villa’s mission, expand program awareness, and strengthen its public image. Create and distribute news releases and media pitches to a network of journalists to amplify Villa’s reach. Oversee social media platforms, curating engaging content that resonates with Villa’s community and increases visibility. Ensure brand consistency across all marketing platforms. Handle additional communication-centered tasks as assigned.
• Advocacy & Community Engagement: Support advocacy efforts by creating content that highlights the voices and experiences of individuals with intellectual and developmental disabilities. Assist with the coordination and promotion of initiatives/campaigns that engage policymakers, community leaders, and stakeholders in Villa’s mission.
• Perform other duties as assigned.

Pay Rate: $20.00 - $24.00/hour.

Schedule: Monday - Friday 8:30 AM to 5:00 PM ( 40 hrs/week).

Location: 2116 E. Villa St. Pasadena, CA; On-Site.

Qualifications/Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree (B. A.) from four-year College or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Proven ability to effectively manage multiple projects and meet deadlines.
• Experience planning and implementing events.
• Fluency in developing and monitoring event budgets.
• Extensive writing and editing experience in a variety of print and online media.
• Proven ability to create compelling messages and tell human impact stories that inspire action.
• Proficiency with social media platforms, including Facebook, Instagram, Twitter, Youtube and LinkedIn.
• Fluency in Microsoft Office and Adobe Creative Suite applications.
• Knowledge email marketing systems
• Problem solver willing to help yourself and others overcome challenges and roadblocks.
• Willingness to work collaboratively with both internal and external stakeholders.
• Website development a plus.
• Ability to create donor forms and event website page preferred.
• Strong customer service skills.
• Detailed oriented and organized.
• High level of integrity, diplomacy and initiative.