Staff Accountant (DHS/Compliance)

POSITION SUMMARY:

The Staff Accountant is responsible for, among other things, ensuring that The Community Partnership (TCP) and its subcontractors comply with the requirements of District contracts, including requirements of the McNamara-O’Hara Service Contract Act (SCA). In this role, the Staff Accountant will also perform accounts payable related tasks.

ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING:

• Maintain accurate financial records for the Service Contract Act (SCA) contracts in compliance with federal regulations.
• Ensure proper application of SCA requirements, including wage determination and fringe benefits.
• Review payroll data to verify employees are paid in accordance with applicable wage determination for job classification per geographic areas.
• Conduct financial compliance reviews for TCP service providers
• Meet with the Department of Labor and the TCP compliance team to address any SCA concerns or issues
• Timely inform the budget team and the DHS team of any updates or changes related to the SCA requirements
• Perform Accounts Payable tasks: Prepare, organize, and enter invoices into accounting software, verify payment reports, and file payment records for multiple projects, including those governed by the District of Columbia (DHS) and those governed by the Federal Government (HUD-CoC)
• Work closely with both the contracting and budget teams to ensure financial compliance, including monthly check-ins required under the DHS contract, and will promptly update budget changes with payment and the DHS team members
• Perform invoice review and document verification of monthly program invoices submitted by subcontractors for District-funded and HUD-funded programs
• Review sub-contractor initial budgets submitted at the time of contracting and budget modifications
• Manage and lead all grants for the review of providers’ invoices, initial budgets, and budget modifications to ensure reimbursement compliance and timely payments
• Maintain accounting department administrative correspondence and files
• Perform and manage grants and contract YTD spending, reconciliations, and closeouts.
• Perform monthly bank reconciliation for selected accounts
• Oversee DHS spending reports for MGMT, SS, HMIS, all spending reports
• Process payments for DHS Management contract, Sole Source, CoC, leasing, or other vendors
• Perform monthly billing for SS, MGMT, ERAP, HMIS, SPC, and other grants, including invoice preparation, ARB & ARC recording
• Monitor bank activities closely and timely notify the responsible staff for cash receipts
• Manage the monthly rental processing and payment
• Manage bi-weekly payments and resolve all payment issues
• Prepare and manage monthly and quarterly cash transfers for all accounts
• Perform ACH payments on both Citibank and City First Bank
• Update and send out the monthly accounting calendar to the finance team and other team members
• Perform timely notification of accounting forms, policy, and procedure changes to subcontractors
• Perform coding updates of the chart of accounts in MIP
• Track each subcontractor’s financial performance including invoicing, budgeting, spending, and matching
• Research, analyze, and resolve complex grant, contract, and General Ledger spending and reconciliation
• Oversee the DHS CoC program budget, grant dates at the time of contracting
• Oversee CoC and DHS funded financial, project/program, and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period
• Assist with grant reconciliations and closeout, bank reconciliations, and adjusting entries
• Assist with account analysis, grants, and GL reconciliations
• Assist with vendor data review and 1099 corrections
• Assist with the administrative monthly closing and year-end closing
• Assist with organizing files and correspondence for the Accounting Department
• Assist with audit preparations as necessary
• Assist with other duties or projects as assigned, as deemed appropriate

MANDATORY REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business or Accounting, or minimum three years of accounts payable or related accounting experience. CPA preferred; Experience with federal contracts, SCA, and familiarity with Uniform guidance regulations required.
• Bilingual in English and Spanish is a plus.

REQUIRED SKILLS AND ABILITIES:

• Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
• Excellent communication skills, to include the ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.), face-to-face, virtually, or via telephone or other communication devices to elicit information
• Advanced understanding of accounting principles and procedures.
• Experience in conducting payroll in a government contracting environment.
• Working knowledge of the SCA, including wage rates, fringe benefits, etc.
• Strong data entry and general math skills
• Ability to operate basic office equipment
• Outstanding organizational skills and ability to effectively prioritize and multi-task
• Must be able to identify and resolve problems in a timely manner
• Must be able to gather and analyze information skillfully
• Must have great listening skills and the ability to work well with people at various levels inside and outside of TCP
• Ability to work independently and function well as part of a team

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
• Ability to enter data and/or information into a computer
• Ability to understand written and/or oral instructions
• Ability to read a computer screen and printed materials with or without vision aids
• Physical ability to bend, stoop, climb stairs, and reach overhead
• Prolonged periods of sitting at a desk and working on a computer

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.

APPLICATION PROCESS

• Apply for this position through the TCP career center Recruitment (adp.com)
• Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
• Bilingual candidates are encouraged to apply.
• No phone calls.

TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.

The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.

If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 307).

Medical (Cigna & Kaiser)

Dental

Vision

Employee Assistance Plan (EAP)

403B Retirement Plan

Twelve paid holidays

Vacation Leave

Sick Leave