Signet Society Development Coordinator

The Signet Society is seeking a Development Coordinator to manage and strengthen our fundraising operations. This is an especially active moment for the organization: we are in the quiet phase of a $1.5M endowment campaign, and this role will be central to making sure that campaign runs cleanly. This role reports to the Chief Administrator and works closely with our fractional Development Director.

If the following describes you, we welcome you to apply! You take pride in your attention to detail, accurate execution, and meticulous follow-through. You find satisfaction in well-maintained systems, take initiative to think several steps ahead, and take ownership of workflows from start to finish.

We are looking for someone available to begin in mid-July 2026.

$30/hour | Part-Time | 15-25 hours/week | Hybrid

Key Competencies

• Meticulous attention to data accuracy and detail
• Initiative and ownership of complete workflows
• Comfort learning and working within new platforms and systems
• Clear, warm written communication
• Discretion and sound judgment with confidential information
• Proactivity — noticing when something is broken and taking initiative to fix it

Key Responsibilities

Data entry and CRM management (Salesforce NPSP)

• Maintain accurate donor and member records
• Process gifts, acknowledgments, and tax receipts
• Prepare donor reports, mailing lists, and fundraising dashboards
• Cross-check financial activity with CRM records

Donor stewardship support

• Translate stewardship reports from volunteer solicitors into database records
• Document relationships, track moves, manage action items
• Send timely email and mail thank-you notes
• Coordinate stewardship activities and donor recognition

Fundraising operations

• Manage form tools (currently FormAssembly with Salesforce integration; support migration to Jotform)
• Manage e-commerce for donations, merchandise, and ticket sales

Occasional communications support

• Design and layout of newsletters
• Draft donor and alumni communications
• Assist with campaign materials (brochure, video)
• Create social media content in support of fundraising and donor engagement

Preferred Qualifications

• Bachelor's degree or equivalent professional experience
• 2 or more years of administrative, operations, or coordination experience, preferably in a nonprofit fundraising environment
• Experience with any CRM, donor database, or customer data platform — prior Salesforce experience a plus but not required
• Strong Google Workspace or Microsoft Office skills, particularly with spreadsheets
• Excellent organizational, project management, and written communication skills
• Ability to manage competing priorities and meet deadlines
• A plus, but not required: Comfort using AI tools to improve workflow efficiency

What We Offer

• Hybrid flexibility
• Direct involvement in a live $1.5M endowment campaign
• A small team where your work is visible and your contributions matter
• A community with remarkable people

About the Signet Society

The Signet Society is an arts and literary organization affiliated with Harvard College, with roots going back to 1870. Our community includes undergraduate members and Affiliates drawn from Harvard faculty, local artists, and graduate students, as well as a strong alumni base. Members and guests gather regularly over lunch and at special events — readings, talks, screenings, performances, and receptions — that reflect our shared interest in literature, the performing arts, the fine arts, the social sciences, and culture. Visiting artists, writers, actors, and scholars join us throughout the year, making the Signet a lively meeting point between the Harvard campus and the broader arts world.

Hybrid schedule and location flexibility.

Fluency in English.