Finance, Operations & Grants Manager

Accounting & Financial Management (~35%)

• Maintain day-to-day bookkeeping (accounts payable/receivable, reconciliations, expense tracking)
• Prepare monthly, quarterly, and year-to-date financial statements (P&L, balance sheet, budget-to-actual)
• Manage payroll processing and contractor payments
• Support annual budget development and ongoing budget monitoring
• Prepare financial documentation for grant reports, audits, and board review
• Ensure compliance with nonprofit financial best practices and relevant regulations
• Liaise with external bookkeeper/accountant/auditor as needed

Organizational & Managerial Support (~25%)

• Support HR functions: onboarding, contractor/vendor agreements, basic personnel recordkeeping
• Maintain organizational systems (files, calendars, vendor and donor databases)
• Assist with board meeting logistics, materials, and minutes
• Help manage organizational compliance filings (state/federal nonprofit filings, insurance, contracts)
• Coordinate logistics for events, trainings, and partner meetings
• Support general office/operations management, including vendor and service agreements

Grant Writing & Development (~40%)

• Research and identify funding opportunities across nonprofit, public health, legal aid, and academic/research funding sources
• Draft and submit grant proposals, letters of inquiry, and renewal applications
• Write and compile grant reports (narrative and financial) for current funders
• Track grant deadlines, reporting requirements, and compliance obligations
• Support development of academic/research grant components (e.g., forensic evaluation training, medical-legal partnership research) in collaboration with clinical leadership
• Maintain a grants calendar and funder relationship tracking system
• Assist with donor communications and fundraising campaign materials as needed

Qualifications

Required:

• 3+ years of experience in nonprofit finance/bookkeeping, operations, or grant writing (a combination is ideal)
• Demonstrated experience preparing financial statements and/or managing organizational budgets
• Demonstrated experience writing and/or managing grant proposals and reports
• Strong written communication skills
• Proficiency with accounting software (e.g., QuickBooks) and standard office/productivity tools
• Highly organized, self-directed, and comfortable managing multiple concurrent responsibilities
• Alignment with CPRC's mission and commitment to serving immigrant and asylum-seeking communities

Preferred:

• Experience with public health, legal aid, or academic/research grant funders (e.g., foundations, HRSA, NIH subcontracts, bar foundations)
• Experience working with fiscally sponsored organizations or small nonprofit budgets
• Familiarity with immigration, legal services, or medical-legal partnership models
• Experience supporting board governance or compliance processes