Food Pantry Financial Assistant

The mission of the North Kingstown Food Pantry is to feed and assist the hungry in North Kingstown.

Job Title: Food Pantry Financial Assistant

Hours: 10 hours per week, with potential for more hours

Reports to: Pantry Manager, with supervision from Finance Committee

JOB SUMMARY:

Under supervision, performs basic bookkeeping and operational tasks. The Pantry Manager and Finance Committee members will provide instruction for this role, including training in our donor and other software. After initial training, may be able to work from home, with at least two weekly visits or assigned work at the Pantry as required.

JOB RESPONSIBILITIES:

General Financial Duties:

• Accounts Payable and Expenses
• Collect, organize, and code invoices for input to QuickBooks Online (QBO). Gather invoices, record them into QBO, and prepare checks for signature or other means of payment.
• Donations Organize checks for deposits to the bank, make deposits, and record into QBO.
• Monitor email notifications of ACH deposits and invoices. Input financial donations to Donor Perfect and prepare acknowledgements.
• Payroll Input hours to Payroll system for review and update bi-weekly payroll audit file.
• Reporting Provide financial reports on Operational Finances to Pantry Manager and Board.
• Audit Files Maintain audit files for General Ledger accounts.
• Reconciliation Monthly matching of all credit card expenses.
• Support Finance Committee with initial reconciliation of bank accounts & investment accounts, and General Ledger audit files (payroll, prepaid, etc.).
• Support fundraising team by tracking fundraising efforts and providing reports as requested.
• Support Grant Writing team by providing data and performing compliance activities.
• Support the development of the annual budget.

General Operational Duties:

• Reports Run reports from the client system to prepare monthly statistics. Submit data (monthly statistics and weekly Retail Pickups) to RI Community Food Bank.
• Metrics – Update the Pantry’s Metric workbook monthly.
• In-Kind Donations Review food donation log, input in-kind donations to Donor Perfect, and prepare acknowledgements.

May be assigned additional tasks.

Qualifications:

• Two years’ work experience in a business office, ideally in a nonprofit environment
• Associate’s Business Degree, or additional experience in lieu of degree.
• Basic bookkeeping competence and understanding of financial principles.
• Competence in Microsoft, Google Drive, spreadsheet software, and other office applications.
• Competence and familiarity with QuickBooks Online or other accounting applications.
• Associate or business degree, or additional related experience in lieu of a degree.
• Highly organized, detail-oriented, and focused on accuracy.
• Ability to learn quickly and adapt to changing demands.
• Ability to work both as part of a team and independently.
• Ability to troubleshoot and solve problems, with a process improvement mindset.
• Supportive of the Pantry’s Mission and Values.

A background check will be required for employment.