Fiscal and Grants Management Coordinator

About the Organization

The Children's Law Center (CLC) is a non-profit organization that represents children in custody, visitation, guardianship, paternity, family offense, and related child protective (abuse or neglect) proceedings in the Family Courts and the Integrated Domestic Violence Parts of the Supreme Court of the State of New York, and in appeals therefrom. CLC represents over 5,000 children annually in the Bronx, Brooklyn, Queens and Staten Island, providing holistic and zealous representation and support in the Court, the community and the legislature.

The mission of CLC is to provide children with a strong and effective voice in legal proceedings through providing outstanding legal and social work services.

Description

The Fiscal and Grants Management Coordinator will support the day-to-day operations of the Fiscal department, acting as the 1st point of contact for accounts payable (AP) and ensuring timely and accurate invoice processing. The Coordinator will act as a liaison with auditors, vendors and funding sources, monitoring expenditures and maintaining accurate records. Key responsibilities include processing payments, reconciling accounts, and preparing fiscal reports. This role will help maintain our Fiscal systems to ensure operations run smoothly. The ideal candidate enjoys interacting with staff and is equally content with the day-to-day administrative work.

Essential Duties/Responsibilities

• Provides day-to-day management of the accounts payable process to ensure timely and accurate payments.
• Act as the first tier of support for staff and vendor inquiries; referring complex and/or sensitive matters to the appropriate staff.
• Stays abreast of and communicates established CLC fiscal policies and guidelines to staff.
• Support the semi-monthly payroll, working with Human Resources, as necessary to ensure timely and accurate processing
• Working collaboratively with the Development Coordinator, support the pre-award, award, and post-award phases.
• Draft financial reports, invoices, and budget modifications to funding agencies.
• Ensuring adherence to financial regulations and funding source rules.
• Support the annual audit process.
• Other relevant duties as necessary.

Key Qualifications and Competencies

• Strong understanding of fiscal principles and practices.
• Strong verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks including excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion and discernment.
• Ability to develop and manage strong interpersonal relationships at all levels of the organization.
• Proficient with Microsoft Office Suite, specifically Excel.
• Experience with Bill.com, Paychex Flex and Salesforce strongly preferred.

Education and Experience

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field required.
• At least 3 years of related work experience, with a minimum of 1 year direct fiscal or grants management experience.
• Experience with city, state and federal grant funders.
• Experience with federal and state GMS and NYC Passport.
• Background working in nonprofit organizations and/or experience with civic engagement a plus.

Salary Range

The expected salary range for this position ranges from $60,000 – $75,000 annually.

Hybrid schedule

This is a hybrid, full-time position that requires employees to be available for work and collaboration between standard workday hours. This position will work onsite three of five workdays and two virtual days. Employees will be issued a work laptop.

Benefits

At The Children’s Law Center, we provide a comprehensive benefits package to support your wellbeing. Our offerings include health, dental, and vision insurance, a 401(k) plan including employer contribution and match, paid time off, and opportunities for professional growth. We are dedicated to creating a supportive and balanced work environment where you can thrive both personally and professionally.

As an employee of The Children’s Law Center, you may be eligible for federal loan forgiveness programs. For more information, please visit https://studentaid.gov/pslf/.

As an equal opportunity employer, The Children's Law Center is committed to fostering an inclusive and equitable work environment. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status.