Executive Assistant

Last Prisoner Project is a national, nonpartisan nonprofit working to end cannabis criminalization and repair its harms. Our work centers on three areas: prisoner release (clemency and compassionate release), retroactive relief (criminal record clearance and resentencing), and reentry programming (funding, professional support, and education for people coming home). We also support still-incarcerated constituents directly through commissary funding.

Summary:

LPP is hiring an Executive Assistant to keep our day-to-day operations running smoothly. Reporting to the Executive Director, this person will handle scheduling, correspondence, and Drive/CRM organization for the team; support the Executive Director on fundraising logistics and donor data; and take on recurring administrative work for the Legal Program team. This is a full-time, exempt, fully remote position, and the team works across multiple time zones.

We're open to candidates at different career stages. This could be a good fit for an experienced administrative professional looking for mission-aligned work, or an early-career candidate who is organized, proactive, and eager to grow inside a small, progressive nonprofit.

Responsibilities

• Organize and maintain LPP's office-wide Shared Drive, including folder creation and periodic cleanup
• Draft standard agreements, award letters, and correspondence from templates
• Support internal events, travel coordination, and the org-wide office calendar
• Support the Executive Director with donor/prospect research, meeting prep, and follow-up
• Maintain donor, constituent, and gift data in Salesforce, including data entry and pulling reports
• Track fundraising campaign deadlines and coordinate related logistics
• Send and maintain standard correspondence using approved templates
• Update Salesforce constituent records as new information comes in
• Manage templates and project management in Asana
• Set up intake folders and new constituent profiles (Drive, Salesforce, LPD, APD)
• Log releases across systems and prepare Letter of Support documents from template
• Receive and sort incoming mail

Qualifications

• 3–4+ years of administrative/EA experience, or a bachelor's degree plus strong initiative and a desire to build a nonprofit career
• Excellent written and verbal communication
• Comfortable with high-volume phone, text, mail, and email outreach
• Highly organized, proactive, and comfortable with a varied workload
• Google Workspace, Salesforce, Asana, and Slack experience, or ability to learn quickly
• Comfortable using AI tools for drafting, research, and data organization
• Able to work independently across time zones
• Discretion and good judgment with sensitive constituent, legal, and donor information
• Passion for or lived/professional experience with criminal justice reform preferred

Health insurance

Paid time off (PTO)

Sick leave

Paid holidays

Retirement match

Health Reimbursement Arrangement (HRA)