Manager, Finance & Operations

PHA Mission:

Advancing equitable access to nutritious food for all in America to lead healthy lives.

Organizational Background:

Partnership for a Healthier America (PHA) is the premier national nonprofit ensuring good food for all in America, no matter their zip code. Founded in 2010, alongside Former First Lady Michelle Obama’s Let’s Move! campaign, PHA leverages the collective power of the private sector, nonprofits, and government to break down the systemic barriers to affordable, nutritious food — so that everyone can lead healthy lives. We believe that good food powers good health.

PHA made a commitment to add 100 million servings of fruits, vegetables, and legumes to the marketplace, and we have made significant progress towards that goal, providing 45 million servings to-date through evidence-based programs.

Position Summary:

PHA is seeking a Finance & Operations Manager to manage the day-to-day financial operations of the organization, with a strong emphasis on accounts payable and receivable (AP/AR). This role ensures accurate financial processing, supports monthly close activities, and maintains clean, organized financial data across systems.

In addition to finance responsibilities, this role provides administrative and operational support to ensure smooth internal coordination across teams. The ideal candidate is detail-oriented, highly organized, and comfortable balancing financial accuracy with day-to-day operational needs. This position will primarily work remotely, but will also need to be available 1-2 days in office to fulfill in-office administrative responsibilities at our DC Headquarters at least once a week.

Key Responsibilities:

Finance & Accounting (Approx. 60%)

Manage accounts payable and receivable processes, including:

• Setting up and maintaining vendor accounts in AP systems
• Ensuring all vendors have required documentation (e.g., W-9s) and are properly categorized
• Processing invoices, expense reports, and payments accurately and on time
• Support customer invoicing and AR data entry, ensuring timely and accurate billing
• Ensure all financial transactions are properly coded to correct accounts for reporting
• Assist with monthly credit card reconciliation and collection of receipts
• Support month-end close processes and maintain organized financial records
• Assist with year-end processes, including 1099 preparation
• Maintain accurate data flow into accounting systems and troubleshoot discrepancies
• Collaborate closely with the Finance team on reporting and ad hoc financial projects

Operations & Administrative Support (Approx. 40%)

• Provide general administrative support across teams, including coordination and communication
• Manage and monitor shared systems such as:
  • Organizational inboxes and communication channels
  • Calendar scheduling and Zoom administration
• Support vendor coordination and external partners, including IT and office services
• Assist with onboarding/offboarding logistics (equipment, system access, coordination with vendors)
• Help maintain internal systems and documentation (e.g., file sharing platforms, contact lists)
• Support Board of Directors coordination, including:
  • Preparing materials and meeting logistics
  • Preparing meeting minutes
  • Maintaining records and contact lists
  • Assisting with scheduling and communications
• Provide light support for office operations, including supply coordination and workspace management (as needed for DC office presence and events)
• Perform other duties as assigned to support organizational effectiveness

Qualifications & Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred (or equivalent work experience)
• 2–5 years of experience in accounting, AP/AR, or finance operations (nonprofit experience a plus)
• Hands-on experience with accounts payable and receivable processes, including invoicing, vendor management, and reconciliations
• Familiarity with accounting software (e.g., , Sage Intacct, or similar) and other systems such as Bill.com and Tallie
• Proficiency in Microsoft Office (especially Excel) and Google Workspace
• Strong attention to detail with a high level of accuracy in financial data entry and reporting
• Solid understanding of basic accounting principles
• Experience supporting administrative or operations functions in a professional environment
• Excellent organizational and time management skills, with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive financial information with discretion
• Ability to commute and work in-person (DC office) 1-2 days a week
• Available for in-person travel for staff meetings and retreats
• Collaborative, proactive, and able to work independently when needed

Reporting Structure:

This role reports to the Director, Finance.

Partnership for a Healthier America has a competitive benefits package that includes health insurance, dental insurance, 401K with an employer match, paid vacation and sick leave, paid time off during the last week of the calendar year, 11 paid Federal holidays, and the ability to work a hybrid schedule.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

The Partnership for a Healthier America is an Equal Opportunity Employer

PHA is committed to the principles of equal employment opportunity and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act.

To this end, PHA ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability for service in the United States Armed Forces.