Administrative Assistant

Administrative support to the Office of the CEO and the Board of Governors. Responsible for all office systems including the maintenance and reorganization of filing systems, maintaining and provides support to the Office of the President and CEO, the Board of Governors, and Committees. Responsible for office systems including maintenance and reorganization of filing systems, coordination of daily operations, maintaining and designing systems to improve the workflow, the departments web pages, developing the upkeep of the database, and assisting with arrangements for travel and conferences for Board, Committee meetings and the Consultants and Speaking Bureau (CSB).

RESPONSIBILITIES:

• Provides administrative support to ensure efficient operation of office
• Answers phone calls and greet visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Supports team by performing tasks related to organization and strong communication
• Updates and maintains office policies and procedures
• Create and maintain filing systems, both electronic and physical
• Contributes to team effort by accomplishing related results as needed.
• Writes and distributes email, correspondence, memos, letters, faxes, forms, etc.
• Assists in the preparation of regularly scheduled reports
• Invoicing and accounting
• Assists with other tasks or projects as assigned by the PCEO and Director of the OPCEO

REQUIREMENTS:

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment

Proficiency in MS Office (Excel, PowerPoint, Word, Outlook, and Teams in particular) Zoom and Adobe Acrobat

Proficiency working with AI, Canva, and ChatGPT

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

QUALIFICATIONS:

College degree or equivalent education required

Minimum of 2-3 years administrative assistant experience

You work 4 days a week Monday -Thursday including one day remote. You work a 35 hour week and the office closes third week of December (18) and opens the next year. We half health insurance and 401K and a monthly allowance for parking or metro.