Fundraiser Event Coordinator (Temporary, Contract)

We’re seeking an organized, hands-on event coordinator to support our upcoming arts fundraiser on Friday, April 2027. This paid, short-term role will help prepare for the event during the week beforehand and coordinate logistics on event day.

The coordinator will work with the fundraiser lead to turn the event plan into a clear schedule, prepare volunteer assignments, organize event materials, and help ensure setup and program activities run smoothly. The event will highlight arts education and youth participation. Experience with fundraisers, auctions, or nonprofit events is strongly preferred.

The anticipated commitment is approximately 20 hours during the week before the event, plus event-day support. Exact hours, location, and compensation will be confirmed.

Job Functions

• Coordinate event logistics with the fundraiser lead and venue contact.
• Help finalize the event timeline, show flow, setup plan, and task checklists.
• Develop volunteer assignments and brief volunteers on their roles.
• Organize and label event supplies, signage, name tags, and materials for efficient setup.
• Help coordinate room layout, guest flow, seating, and activity areas.
• Support auction logistics, if included—such as organizing items, communicating procedures, and helping manage closing times.
• Coordinate with vendors and confirm day-of arrangements.
• Provide on-site support during setup, the event, and breakdown.
• Help ensure youth activities and other program elements are staffed and run smoothly.
• Troubleshoot logistical issues and keep the fundraiser lead informed.

• English: Professional proficiency required for coordinating with the event lead, volunteers, vendors, and guests.
• Additional languages: Welcome but not required. Please list any additional languages and your proficiency level (conversational, professional, or fluent).