Coordinator, Philanthropy

TOURNAMENT OF ROSES ASSOCIATION

JOB DESCRIPTION

Job Title: Coordinator, Philanthropy

Department: Philanthropy

Reports To: Senior Director, Philanthropy

FLSA Status: Non-exempt

SUMMARY OF PURPOSE OF JOB:

The Coordinator, Philanthropy plays a key role in supporting and coordinating the organization’s individual, corporate, and foundation fundraising efforts.The Coordinator will report to the Senior Director, Philanthropy, as well as work closely with board members and volunteers, to advance strategic fundraising initiatives and strengthen donor relationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties

may be assigned.

• Schedule donor cultivation, briefing, and solicitation meetings on behalf of senior staff, board members, and key volunteers.
• Maintain the annual fundraising calendar and organize the pipeline of prospective donors to ensure timely activity and progress toward goals.
• Plan and execute meetings, tours, and special events to engage prospective and current donors.
• Coordinate internal fundraising meetings, managing logistics, materials, and communications with staff and volunteers.
• Draft fundraising materials, including letters to current and prospective donors, individualized proposals, briefing memos, talking points, and other preparatory or follow-up correspondence.
• Process all gifts, generate acknowledgements in a timely and consistent manner, and record gifts and other donor activity in the database.
• Oversee the organization’s constituent relationship management (CRM) system, ensuring data integrity, consistency, and accuracy.
• Conduct research on prospective individual, corporate, and foundation donors.
• Assist in drafting protocol and procedures for the fundraising department.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not supervise others.

QUALIFICATIONS To perform this job successfully, an individual must be able

to perform each essential duty satisfactorily. The requirements listed below

are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree or equivalent plus two years’ experience in development, non-profit management, or a related field.

COMPETENCIES REQUIRED (unless stated otherwise)

• Managing and prioritizing a schedule of activities for senior staff, board members, or key volunteers
• Attention to detail
• Self-starter and highly motivated
• Problem solving skills
• Works effectively with deadlines
• Good collaboration and teamwork skills
• Adaptable and flexible with change
• Strategic thinking skills
• Excellent written and verbal communication skills
• Good coping skills in high stress situations
• Strong relationship building skills
• Open to feedback
• MS Office Suite

LANGUAGE SKILLS

Ability to read, analyze and interpret proposals, special services agreements, basic legal documents and simple instructions.Ability to write emails, memorandums and letters for internal and external communications. Ability to comprehend and aid in composing request for proposals, purchase orders, matrix on comparing proposals. Ability to effectively present information in one-on-one and small group situations to volunteers and staff of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. No specific vision abilities are required by this job.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The majority of the duties of this position are performed in a typical office environment.

COMPENSATION

Annual compensation $54,000 to $62,000, including comprehensive medical benefits and retirement plan.

Comprehensive medical benefits, retirement plan