Executive Assistant to the CVO (Chief Visionary Officer)

Executive Assistant to the CVO (Chief Visionary Officer)

📍 Lagos, Nigeria (Surulere) | 🏢 Onsite | ⏱ Full-time

🔹 Execution backbone ensuring alignment, accountability, and delivery across all teams

🌱 About SCEF

Santos Creations Educational Foundation (SCEF) is building a continental education participation, funding, and impact ecosystem across Africa.

Our platforms include:

• 🌐 NESA Africa (Awards, Voting & Participation):
• http://www.nesa.africa
• 🌐 EduAid Africa (Schools, Scholarships & Access):
• http://www.eduaid.africa
• 🌐 SCEF (Parent Organization):
• http://www.santoscreations.org
• 🌐 eLibrary Nigeria (Digital Learning Platform):
• http://www.elibrarynigeria.ng

🌍 Role Overview

This is a high-trust, high-responsibility coordination role.

You will work directly with the CVO to:

• track execution across all teams
• ensure targets are being met
• manage communication and follow-ups
• keep the entire system aligned

👉 You are not just assisting—you are ensuring execution happens.

🎯 Core Responsibilities

1. Execution Tracking & Accountability

• Track all deliverables across:
  • Operations
  • Technology
  • Media
  • Partnerships
  • Brand
• Ensure:
  • deadlines are met
  • tasks are completed
  • no breakdown in execution

1. Communication & Coordination

• Serve as the central communication link between:
  • leadership
  • teams
  • departments
• Ensure clarity in:
  • instructions
  • timelines
  • expectations

1. Task & Workflow Management

• Maintain structured systems for:
  • task tracking
  • reporting
  • progress monitoring
• Follow up on:
  • incomplete tasks
  • delays
  • team dependencies

1. Reporting & Documentation

• Prepare:
  • weekly reports
  • progress updates
  • performance summaries
• Provide visibility to leadership on:
  • what is working
  • what is delayed
  • what needs intervention

1. Support to Strategic Execution

• Assist in:
  • proposal coordination
  • partnership follow-ups
  • meeting preparation
  • documentation of key decisions

👥 Team Interaction

You will interact with all departments, ensuring:

• smooth coordination
• clear communication
• consistent execution

🎯 Performance Targets (MANDATORY)

You will be evaluated based on:

• 100% tracking of all team tasks
• No missed critical deadlines
• Effective coordination across all departments
• Clear reporting system in place
• Contribution to achieving:
  • 5,000 nominee onboarding
  • 1,760 nominee conversion
  • partnership execution
  • campaign timelines

💰 Compensation & Growth

• Probation (Months 1–3): ₦60,000 – ₦100,000
• Post-Probation (Month 4): ₦72,000 – ₦120,000 (+20%)

💰 Bonus Structure

Bonus is awarded based on:

• execution efficiency
• task completion rate
• coordination effectiveness
• contribution to overall team performance

👉 High performers gain:

• expanded responsibilities
• leadership pathway into operations or strategy roles

🏠 Relocation & Accommodation

We welcome candidates outside Lagos.

• Temporary accommodation available during probation
• Monday–Friday stay arrangement available

Note:

• Accommodation is shared/basic
• SCEF does NOT cover feeding, utilities, or personal expenses

🧠 APPLICATION REQUIREMENT (MANDATORY)

All applicants must submit detailed written responses.

👉 Applications without responses will NOT be reviewed.

🔍 INITIAL INTERVIEW QUESTIONS (COORDINATION & EXECUTION-FOCUSED)

1. Task Management Experience

Describe a situation where you had to manage multiple tasks or people.

• What was the situation?
• How did you organize the work?
• What was the result?

1. Coordination Under Pressure

Tell us about a time when multiple deadlines were at risk.

• What caused the issue?
• What did you do to fix it?
• What was the outcome?

1. System Thinking

Explain how you would track:

• tasks across 5 teams
• deadlines
• performance

👉 What tools or systems would you use?

1. Communication Management

Describe a situation where communication broke down.

• What happened?
• How did you resolve it?

1. Ownership & Initiative

Give an example of when you stepped in to fix something outside your role.

• What did you identify?
• What action did you take?
• What was the impact?

1. Real Scenario (CRITICAL THINKING)

After 1 month:

• Operations team is behind
• Tech team is delayed
• Media team is inconsistent

What do you do:

• immediately
• short-term
• long-term

👉 Provide a structured response.

🔥 WHAT WE ARE LOOKING FOR

We are NOT looking for:

❌ passive assistants

❌ note-takers

We are looking for:

✅ proactive coordinators

✅ execution drivers

✅ problem solvers

✅ highly organized individuals

🚀 FINAL NOTE

This role is for someone who wants to:

• work closely with leadership
• drive execution across teams
• build strong operational systems
• grow into a senior coordination or operations role