Part-Time Development Assistant

Job Title: Part-Time Development Assistant

Job Location: Philadelphia, PA

Job Type: Administration

FLSA Status: Non-Exempt

Organizational Information:

The Homeless Advocacy Project (HAP) exists to meet the legal and advocacy needs of individuals and families experiencing homelessness in Philadelphia. With a staff of 16 lawyers, paralegals and administrative professionals and a corps of 500 volunteer lawyers, paralegals, and law students, HAP engages in direct outreach to individuals experiencing homelessness in need of legal services. Established in 1990, the Homeless Advocacy Project is the only legal services organization dedicated to providing direct civil legal services to individuals and families experiencing homelessness in Philadelphia.

Job Functions, Essential Duties, and Responsibilities:

• Assist Director of Development and Communications:
  • Data Entry, Mailings, and Research
    • Coordinate the donor acknowledgment process from beginning to end
    • Copy checks, enter donor and gift information into the database, and conduct donor research as needed
    • Update DonorPerfect using information from volunteers, mail house, returned mail, and Constant Contact
    • File gift information and compile Donor Honor Roll
    • Generate mailing lists
  • Foundations and Grants
    • Maintain grants calendar
    • Generate reports from DonorPerfect to track progress and inform decision-making
  • HAP Events
    • Provide support to the Executive Director, Director of Development and Communications, and Board Committees in planning and executing HAP’s Annual Benefit
    • Schedule committee meetings, record meeting notes, and distribute them to relevant stakeholders
  • Social Media
    • Maintaining the social media calendar
    • Providing logisitical and administrative support for social media design and development
  • Other duties as assigned

Required Skills/Abilities:

• Close attention to detail, organized, and able to manage multiple, simultaneous projects and deadlines
• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent time management skills with the proven ability to meet deadlines
• Superior understanding of office methods, procedures, and equipment
• Ability to learn, interpret, and apply policies and procedures
• Proficient with Microsoft Office Suite or related software
• Familiarity with Canva, Donor Perfect, or similar softwares
• Passion for access to justice for underserved communities
• Understanding and sensitivity to issues of people experiencing homelessness, living with mental illness, and in recovery from addiction
• Spanish fluency is preferred but not required
• Event planning experience is preferred but not required

Education and Experience:

• A degree from an accredited four-year college or university is preferred but not required.
• At least two years of experience in customer service, clerical work and/or development is strongly preferred. Candidates without this experience may be considered if they demonstrate the skills and abilities required for the position.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Hours & Location of Work: 18-20 hours per week (mutually agreed upon schedule), Hybrid

Reports to: Director of Development and Communications

How to Apply:

Applications will be accepted on a rolling basis until the position is filled. To receive full consideration, candidates are urged to submit their materials as soon as possible but no later than December 18, 2026.

Please include (1) a current resume, and (2) a letter detailing your interest in the position, your qualifications, and what you hope to contribute to the organization.

Materials should be submitted electronically to Careers@haplegal.org in Microsoft Word or PDF format.

No phone calls, recruiters, or drop-ins please.

Homeless Advocacy Project (HAP) is an equal opportunity employer and does not discriminate based on race, gender, disability, ethnicity, religion, sexual orientation, national origin, age, citizenship, genetic information, or veteran status.