Bookkeeper (Part-time)

Organization: Community Service Care (CSC)

Location: Jamaica Plain, Boston, MA (Hybrid)

Hours: 15–20 hours per week

Compensation: $20–$25 per hour

About Us

Community Care Boston is a nonprofit incubator and community hub that helps local ideas grow into lasting, community-driven solutions. Through its two core programs—the Community Care Collaborative and the Community Care Fellowship—the organization supports grassroots leaders, strengthens community-based organizations, and cultivates the next generation of changemakers. The Collaborative provides essential operational support, including financial management, human resources, and administrative services, allowing partner organizations to focus on their mission and impact. The Fellowship offers affordable housing and hands-on placements for graduate students and emerging professionals, connecting them with meaningful work in areas such as social justice, public health, education, and community development. Rooted in a decades-long commitment to community-based care, Community Care Boston advances sustainable, locally led solutions that build stronger, more connected communities.

Position Overview

We are seeking a detail-oriented and reliable Part-Time Bookkeeper to support the organization’s day-to-day financial operations. This role focuses on accounts payable and receivable, invoicing support, reconciliations, and expense allocation across multiple programs and funding sources.

This position is hybrid, with some in-person time required (primarily for check processing and document handling), and flexibility for remote work for other tasks.

Key Responsibilities

Accounts Payable & Disbursements

• Receive and review check requests for completeness and supporting documentation
• Prepare weekly check runs (checks signed by authorized signatories)
• Maintain organized records of all payment documentation
• Distribute checks (mail, pickup, or internal coordination)

Accounts Receivable & Invoicing

• Draft invoices using partner-specific templates
• Coordinate with CEO to ensure accurate billing information
• Submit invoices for approval and send upon confirmation
• Track outstanding invoices and follow up on receivables

Deposits & Revenue Entry

• Prepare and process deposits (checks and electronic payments)
• Record deposits in QuickBooks with appropriate coding
• Flag and follow up on unidentified or unclear revenue
• Apply management/fiscal sponsorship fees as needed

General Bookkeeping

• Enter bills and expenses, including electronic vendors (e.g., insurance, subscriptions)
• Maintain accurate coding by program and funding source
• Ensure timely and accurate data entry

Allocations & Grant Support

• Allocate shared expenses across programs, grants, or funding sources using predefined methodologies
• Perform basic calculations in Excel to support expense splitting
• Work from existing templates to apply proportional or fixed cost allocations
• Flag questions or inconsistencies related to coding or allocations

Reconciliations & Monthly Close Support

• Perform monthly bank and credit card reconciliations
• Identify and resolve discrepancies
• Assist in preparing records for financial reporting and audits

Documentation & Organization

• Maintain organized, audit-ready financial files (digital and physical)
• Ensure all transactions have appropriate supporting documentation
• Support internal financial controls and processes

Qualifications

• 2+ years of bookkeeping experience (nonprofit experience preferred) or bachelor's degree in business or accounting
• Proficiency in QuickBooks
• Comfort with basic Excel functions (formulas, splitting costs, simple calculations)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Clear communication skills and ability to work with non-finance staff
• Discretion in handling confidential financial information

Preferred Qualifications

• Experience with fiscal sponsorship or multi-program environments
• Familiarity with grant tracking and restricted funds
• Experience allocating expenses across multiple programs or funding sources
• Experience supporting audits or working with external accountants

Work Style & Fit

• Able to work independently and follow established processes
• Comfortable asking questions and flagging inconsistencies
• Interested in supporting mission-driven, community-based work

Schedule & Flexibility

• Approximately 15–20 hours per week
• Hybrid schedule: some in-person availability required (Boston), with remote flexibility for other tasks
• Weekly availability needed for check processing and monthly reconciliations

How to Apply

Please submit your resume and a cover letter describing your relevant experience and interest in the role.

• Hybrid
• Eligibility for some benefits: dental, vision, retirement plan, FSA, LSA