Data Coordinator, Gifts & Records (Office of Development)

Reporting to the Director of Gift Administration, the Data Coordinator will provide back-up support to the Data Managers, oversee aspects of the gift processing team, and assist with gift entry, gift acknowledgment, finance deposits and reconciliation, and perform other tasks as it relates to the database and the overall goal of the department.

This role operates within a hybrid work model, with on-site expectations established in alignment with

departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office.

Cover Letter Required

Responsibilities

(in order of importance and/or frequency)

• Provide support to the Data Managers
• Oversee the workflow process
• Work with Annual Giving to review and approve data for direct mail campaigns
• Process gifts received by check, credit card, wire, stock, and other sources
• Import gifts from online platform into fundraising database
• Scan gifts into workflow for processing
• Generate tax receipts: merge letters, review information for accuracy, print, stuff, mail and upload letters to database
• Prepare gifts for deposit by the Finance departments
• Answer the main phone line, route calls and respond to inquiries
• Monitor the gift processing folder and respond to inquiries in a timely manner
• Assist with database data clean-up – update addresses and salutations, create new records and other data entry duties
• Other duties as assigned

Qualifications

• Bachelor’s Degree
• Minimum of 3 years’ experience working in an office or Master’s and 1 year experience. Preference is given to those with experience working as an administrative assistant in a development office or in nonprofit gift processing
• Proficiency in Microsoft Products (Word, Excel, etc.)
• Experience working with a database, Raiser’s Edge experience preferred.

General Skills

• Organized, meticulous, and flexible
• Strong attention to detail
• Ability to multi-task in a fast-paced environment
• Strong communication skills
• Ability to handle confidential materials with discretion
• Commitment to providing good customer service

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.