Volunteer Manager

Fences For Fido

Volunteer Programs Manager

Help grow a community where compassion shows up—for dogs and the families who love them.

Location: Remote (Oregon-based)

Rate: $28-29/hour (Depending on experience) Part-time

Schedule: Primarily weekdays; some weekend hours as needed

FLSA Classification: Non-Exempt

Reports to: Board Chair & Vice-Chair

About Fences For Fido

Fences For Fido offers compassionate, free solutions that help families better meet the needs of their dogs—bridging the gap for those who are socially, financially, or geographically isolated from services. We’re best known for unchaining dogs by building free fences—but our work has grown into a Circle of Care that includes doghouses, veterinary care, spay/neuter, and pet food support.

At the heart of all of it are our volunteers.

About This Role

Fences For Fido was built by volunteers—and as we’ve grown, so has the need to better support the people who make this work possible. We’re looking for a Volunteer Programs Manager to help us strengthen, organize, and grow our volunteer community. This role is about more than coordination: it’s about building relationships, creating structure, and ensuring volunteers feel supported, valued, and connected to the mission.

This is not an entry-level role. We’re looking for someone with prior experience managing volunteers who can step in to support and grow a complex, active, and deeply mission-driven volunteer program.

Why This Role Matters

Every fence we build, every doghouse delivered, every veterinary visit supported, it all depends on volunteers. This role helps ensure we can continue showing up for dogs and families who need us most.

What You’ll Do

Build & Grow Our Volunteer Community

• • Take ownership of volunteer coordination across programs, ensuring coverage, consistency, and reliability
  • Recruit and onboard new volunteers through community outreach and partnerships
  • Expand volunteer pathways, including builds, pet food delivery, transport, and community projects
  • Help connect people to roles that fit their interests and availability

Support & Retain Volunteers

• • Create systems that improve volunteer retention and reduce burnout
  • Strengthen the volunteer experience through clear communication and role clarity
  • Serve as a supportive, responsive point of contact

Strengthen Communication

• • Send regular updates about opportunities, needs, and impact
  • Ensure volunteers feel informed, prepared, and appreciated
  • Collaborate with Crew Leaders and Client Outreach Coordinators to anticipate needs
  • Serve as a primary point of contact for volunteers, ensuring questions and feedback are heard, and that important insights are shared with leadership to support clarity, connection, and thoughtful resolution

Recognition & Appreciation

• • Develop meaningful ways to recognize and celebrate volunteers
  • Coordinate volunteer appreciation efforts and events
  • Build a culture where volunteers feel seen and valued
  • Attend 1 build per quarter in each location (Washington, Central Oregon and other parts of Oregon)

Systems & Program Development

• • Learn Little Green Light (LGL) software to track volunteer information, record volunteer hours, etc.
  • Help create simple, sustainable systems for scheduling, communication, and tracking
  • Track participation and engagement to identify what’s working and where support is needed
  • Support the launch of a more volunteer-friendly website experience
  • Coordinate with Accounting:
  • for any reimbursements needed or volunteers who may need to be added to the insurance
  • to record monthly volunteers hours

Partnership & Communication with Leadership

• • Serve as a bridge between volunteers and leadership, ensuring that feedback, concerns, and insights are shared thoughtfully and transparently
  • Elevate patterns, challenges, and opportunities to the Board Chair and Vice Chair in a timely and constructive way
  • Support a culture of open, respectful, and solution-oriented communication
  • Help ensure that volunteer feedback leads to understanding, alignment, and, when needed, meaningful resolution

What Success Looks Like

• • Volunteers in all regions feel equally welcomed, supported, appreciated and connected
  • Builds and outreach efforts are consistently staffed
  • Communication is clear, timely, and human
  • Volunteer burnout is reduced, and retention improves
  • Our volunteer program grows in a sustainable, thoughtful way

Who You Are

You might be a great fit if you:

• • Bring prior experience managing or coordinating volunteers in a nonprofit or community-based setting
  • Love working with people and building relationships, while also being comfortable setting expectations and following through
  • Are highly organized, detail-oriented, and able to manage multiple moving parts at once
  • Communicate with warmth, clarity, and responsiveness
  • Are proactive and solutions-oriented — you notice gaps and take initiative to address them
  • Enjoy creating simple systems that make things easier and more sustainable for others
  • Are comfortable in dynamic environments where plans can shift, and flexibility is needed
  • Care deeply about animal welfare and community-based, compassionate solutions

Details

• • Schedule: Flexible, approximately 10–15 hours/week
  • Location: Remote, with in-person events or site visits
  • Travel: Up to 25% within Oregon/Washington

Requirements

• 3+ years of experience coordinating or managing volunteers, ideally within a nonprofit, animal welfare, or community-based organization
• Demonstrated experience recruiting, onboarding, scheduling, retaining, and celebrating volunteers across multiple roles or programs
• Experience supporting field-based or service-oriented work (preferred)
• Strong organizational and operational skills, with the ability to manage multiple moving parts and follow through consistently
• Experience creating or improving systems for communication, coordination, or tracking (CRM or volunteer systems a plus, including Little Green Light or similar)
• Comfortable working both independently and collaboratively in a remote, distributed team
• Valid driver’s license, reliable transportation, clean driving record, and insurance
• Experience with Google Workspace (Gmail, Drive, Docs, Sheets) and general comfort learning new tools and systems

Apply/Get in Touch

If you’re excited about building a compassionate community and helping make this work possible, we’d love to hear from you.

Affirmative Action/EEO statement

It is the policy of the Company to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, age, ancestry, physical or mental disability, genetic information, marital status or any other classification protected by applicable local, state or federal laws. This policy prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, working conditions, compensation, promotion, benefits, scheduling, training, discipline and termination.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.