Finance and Operations Administrator

B:E’s mission is to support young people as they imagine and create their own life beyond foster care. Through B:E’s innovative coaching model, youth discover their own potential,take responsibility for their own decisions, and plan their futures with the support of an adult who follows their lead. B:E provides a transformational environment for transition age youth, offering programs that include access to safe housing, educational supports, and coaching in the areas of life skills, health and wellness, and employment training.

B:E’s core values are at the heart of everything we do, and we look for individuals who share our commitments:

• YOUTH-CENTERED: We put youth first.
• EQUITY: We are committed to leveling the playing field.
• TRANSFORMATION: We are agents of change.
• COMMUNITY: We are in this together.
• CONTINUOUS LEARNING: We strive for excellence.

B:E seeks a collaborative and experienced finance and operationsprofessional to join our Administrative Support Team which comprises our Director of Human Resources (H.R.) and the incumbent of this position. The Finance & Operations Administrator will lead financial management strategy and process while also overseeing streamlined organization-wide operations. This role reports directly to the Executive Director.

Finance Leadership

• Collaborate with Executive Director, Senior Leadership Team and Board of Directors on the development and implementation of financial strategies that align with B:E’smission, values, and long-term goals.
• Guide B:E leadership team in short-term and long-term budget planning, forecasting, and expense management.
• With the Executive Director, support and advise the Board of Directors’ finance and audit committees in conducting their responsibilities on behalf of the organization.
• Lead organizational asset management, including investment strategy and review, through a collaborative process with the Executive Director, Board of Directors and external investment advisors.
• Develop and hold organization accountable to financial management policies, procedures, and performance measures, including expenditure approval processes, internal controls, procurement, fund accounting, budget management, proposal development, and reporting
• Ensure that staff are trained in financial managementpolicy/practices

Operations & Administrative Oversight & Leadership

• Scrutinize key systems/processes/procedures and collaborate with key leadership team members on development and implementation of updated systems, and procedures where needed or assigned
• Manage key office assets, physical records/files, equipment, and supplies with a focus on inventory, acquisition, and organization
• Serve as primary organizational liaison for key vendors including Managed Information Technology, Communications, Maintenance, and others as assigned
• Ensure legal compliance with government agency filings, registrations and other requirements, including IRS, Secretary of State, Franchise Tax Board, EDD, local business licenses and so on.
• Oversee risk-management policies including, including working with insurance agents to ensure proper property and liability coverage (D&O, cybersecurity, etc.), data protection,business licenses, etc.

Lead Organizational Finance & Accounting

• Manage and conduct the processes for AP, AR, audit support, and financial reporting.
• Prepare and run payroll twice monthly in coordination with H.R.
• Work with leadership team leadership to create budgets and expenditure reporting for grants on an ongoing basis
• Manage tracking, reporting and invoicing of government contracts and grant expenditures and expense allocations on a monthly basis, with the support of outsourced accounting team.
• Ensure invoicing and reporting are accurate and timely and work with funders to ensure contract compliance and maximize reimbursement.
• Lead preparation and coordination with external accounting firm for annual financial audit and various tax filings – includes working with accounting firm to prepare audit schedules, confirmation letters, other supporting documentation
• Review monthly and quarterly financial statements, provide financial analysis, and report to other members of leadership team and the Finance Committee
• Ensure maintenance of financial records and systems in accordance with GAAP and budget audit requirements, including A-133 requirements.
• Develop and manage relationships with financial vendors including banking and credit card accounts, accounting firms, retirement advisors, and investment management firms.
• Manage check process which includes check requests & printing

Benefits are generous, with 100% paid employee and 80% dependent medical care coverage; Dental Coverage and Vision plans.

• 15 days of Vacation (increasing over time)
• 12 days of sick leave
• 2 weeks wellness annually
• 14 paid holidays
• Commuter benefit

Voluntary vision, matched retirement (up to 3%), and pre-tax flexible spending accounts for medical and dependent care costs plans are also available.