The Budget Analyst is an integral part of the financial planning function within the Finance & Accounting Team. The candidate must be a self-starter who is diligent, proactive, and detailed oriented and is expected to contribute significantly to the Finance & Accounting Team and to work with departments/programs in financial planning and analysis, budgeting, and expense management.
The Budget Analyst assists departments/programs with determining how to best allocate current resources and forecast future financial requirements. The Budget Analyst must possess an understanding of cost accounting methodologies, budgeting concepts, practices, and procedures, and accounting competencies, including an understanding of revenue recognition. The position will report to the Director of Finance & Accounting and will work closely with program managers and staff.
Essential duties and responsibilities
Responsibilities include understanding the organization’s cost structure and advising departments/programs on developing and managing proposals and project budgets. In addition, will provide analysis to Management on budget performance and forecasts, including but not limited to the following:
• Develop an understanding of his/her portfolio of departments and programs and its funding streams and/or cost structure.
• Assist departments with preparing operating budgets to support the organization’s expense management goals.
• Develop, review, and advise programs on proposal budgets to ensure appropriate cost coverage based on proposed statement of work and project work plans.
• Update program/project budgets and forecasts in real time based on changing assumptions in revenue, personnel, and other direct project costs.
• Meet with program budget coordinators regularly to keep staff well-informed of program activities in order to anticipate budget revisions that may be necessary.
• Perform budget to actual variance analysis to identify inaccuracies, trends, personnel reclassifications, potential budget shortfalls or cost overruns, and opportunities for surpluses.
• Assist with analysis used for decision-making and recommendations to management and programs.
• Review disbursement requests and expense reports to ensure proper allocation of cost; and proper cost allocation and allowability of federal grant expenditures.
• Prepare department/program budget reports for quarterly budget reviews with Senior Management.
• Work closely with Development team liaisons assigned to programs to ensure Finance & Accounting has accurate revenue forecasts.
• Work with the Finance & Accounting team to identify areas or opportunities for improvement.
• Setup new project budget codes as needed.
• Preparation of scheduled used in annual audit and Form 990 preparation.
• Other duties as assigned.
Additional responsibilities include federal and donor financial reporting, preparing invoices for federal and private contracts, and preparing internal forecasts and dashboard reports, including but not limited to the following
• Prepare and submit interim and final federal grant and donor financial reporting.
• Prepare, submit and record monthly and/or quarterly federal and private contract billings in accounting system (MS Dynamics SL) and CRM (Salesforce).
• Prepare, update, and distribute monthly forecast program dashboards.
Knowledge, education, and experience
• A bachelor’s degree in Accounting or Finance, preferably Accounting
• Experience with MS Dynamics SL or similar database is recommended
• Two or more years of progressive and relevant budgeting experience, preferably nonprofit industry
• Understanding of GAAP and OMB Circulars and Uniform Guidance
• Excellent written and verbal communication and interpersonal skills
• Strong organization and time management skills
• Demonstrably strong judgement and decision-making skills
• Ability to multi-task and prioritize
Physical requirements and work conditions
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Performances of duties require the use of hands and fingers to handle or feel. The job frequently requires ability to stand, walk, sit, reach with hands and arms and talk or hear. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Affirmative Action/Equal Opportunity Employer.
The Budget Analyst is an integral part of the financial planning function within the Finance & Accounting Team. The candidate must be a self-starter who is diligent, proactive, and detailed oriented and is expected to…
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