Google Ads Project Manager (Campaign Delivery, Workflow & Cross-Functional Coordination) - Volunteer Role

About Us

The Donovan’s Venom is a 501 (c) (3) nonprofit organization focused on curating universal access to fine arts and music education for all. We are passionately dedicated to ensuring that everyone, regardless of financial circumstances, has access to high-quality music education, performance opportunities, and fine art. We aim to inspire, empower, and uplift communities by fostering a love for music and the arts through our commitment to education, inclusivity, diversity, and social impact, which drives us to expand our reach continually and enrich the lives of those we serve.

Position Overview

The Google Ads Project Manager coordinates paid media campaign execution, ensuring all components—ads, landing pages, content, and tracking—are delivered on time and aligned with strategic objectives.

This role manages timelines, workflows, and cross-functional collaboration across the Google Ads team and supporting functions. The Project Manager ensures efficient, consistent campaign execution.

Operating at the intersection of project management, marketing operations, and team coordination, this role is critical to maintaining a smooth and scalable campaign delivery process.

Key Responsibilities

Campaign Planning & Timeline Management

• Translate campaign strategy into:
  • Actionable timelines
  • Task plans
• Define key milestones and deadlines

Campaign Execution Coordination

• Coordinate all campaign components, including:
  • Ads setup
  • Landing page development
  • Content creation
• Ensure all elements are aligned for launch

Cross-Functional Team Alignment

• Act as the central point of coordination between:
  • Ads team
  • Developers
  • Content creators
  • SEO and analytics teams
• Ensure clear communication and alignment

Workflow & Task Management

• Manage campaign workflows using tools such as:
  • Asana
  • Trello
  • ClickUp (or similar)
• Track progress and ensure accountability

Campaign Launch Oversight

• Ensure campaigns are:
  • Fully prepared
  • Tested
  • Ready for launch
• Coordinate final checks before go-live

Issue Identification & Resolution

• Identify bottlenecks or delays in execution
• Work with teams to resolve issues quickly
• Escalate risks when necessary

Communication & Status Updates

• Provide regular updates on:
  • Campaign progress
  • Risks and delays
• Ensure stakeholders are informed

Process Standardization

• Develop and maintain standardized workflows for:
  • Campaign execution
  • Task coordination
• Improve efficiency and scalability

Collaboration with Performance Team

• Work with Team Lead and Specialists to:
  • Align execution with performance goals
• Ensure campaigns are launched correctly for optimization

Documentation & Tracking

• Maintain documentation for:
  • Campaign timelines
  • Task ownership
• Ensure visibility across teams

Campaign Intake & Prioritization Support

• Support intake of campaign requests
• Help prioritize campaigns based on:
  • Organizational goals
  • Resource availability

Continuous Improvement

• Identify opportunities to improve:
  • Workflow efficiency
  • Team coordination
• Enhance campaign execution processes

Volunteer Commitment Expectations

• Estimated Commitment: 10–15 hours per week
• Availability: Flexible, with responsiveness to campaign timelines
• Participation in marketing and coordination meetings required

Minimum Qualifications

• Bachelor’s degree in Business, Marketing, Project Management, or related field (or equivalent experience)
• 2–4 years of experience in project management, marketing operations, or coordination roles
• Strong organizational and time management skills
• Experience managing multiple projects simultaneously

Preferred Qualifications

• Experience in digital marketing or paid media environments
• Familiarity with project management tools (Asana, Trello, ClickUp)
• Experience working in cross-functional teams
• Experience in remote or distributed environments

Core Competencies

Project Management

• Plans and manages timelines effectively
• Ensures delivery of projects

Organization & Coordination

• Tracks tasks and progress
• Maintains structured workflows

Communication

• Facilitates clear communication across teams
• Provides updates effectively

Problem Solving

• Identifies and resolves execution issues
• Maintains momentum

Attention to Detail

• Ensures nothing is missed
• Maintains accuracy

Collaboration

• Works across multiple teams
• Aligns efforts toward shared goals

Performance Evaluation Framework

Evaluation Areas

On-Time Delivery

• Timeliness of campaign execution
• Adherence to deadlines

Workflow Efficiency

• Effectiveness of processes
• Reduction of bottlenecks

Coordination Effectiveness

• Alignment across teams
• Communication quality

Issue Resolution

• Speed and effectiveness in resolving delays

Process Improvement

• Enhancements to workflows
• Scalability of processes

Organizational Impact

• Contribution to successful campaign launches
• Support of marketing performance

Work Environment

• Fully remote volunteer role
• Fast-paced, project-driven environment
• Highly collaborative across marketing, tech, and creative teams

Equal Opportunity Statement

The Donovan’s Venom is committed to fostering an inclusive and equitable environment for all volunteers.

Important Disclaimer

As a 100% volunteer-led U.S. nonprofit organization, we may engage volunteers located outside the United States. International volunteer participation is subject to applicable U.S. sanctions and export-control requirements, data privacy and information-security requirements, background screening where appropriate, and confirmation that the volunteer’s country and assigned responsibilities have been approved by the organization.

This is a volunteer position and does not constitute employment.