Onboarding & Offboarding Coordinator (Human Resources) – Volunteer Role

Onboarding & Offboarding Coordinator

The Donovan’s Venom

Remote | HR Operations | Volunteer

We’re Building — And Transitions Must Be Done Right

Every organization focuses on hiring.

But what defines the experience is how people enter — and how they exit.

The Donovan’s Venom is looking for an Onboarding & Offboarding Coordinator to manage the most critical transition points in the volunteer lifecycle.

Because first impressions matter.

And so do last ones.

The Role

This role owns the end-to-end onboarding and offboarding experience, ensuring every transition is:

✔ Structured

✔ Complete

✔ Compliant

✔ Positive

You are not just coordinating tasks.

You are ensuring nothing falls through the cracks.

What You’ll Own

Onboarding Execution

• • Coordinate and manage onboarding timelines
  • Ensure all documentation is completed and verified
  • Execute structured onboarding workflows

Onboarding Experience

• • Deliver a seamless, welcoming onboarding experience
  • Coordinate orientation and early engagement
  • Ensure new volunteers are prepared and connected

Training & Compliance Integration

• • Ensure onboarding training is assigned and completed
  • Verify compliance documentation is accurate and complete
  • Maintain organized onboarding records

Offboarding Process Management

• • Execute structured offboarding workflows
  • Ensure documentation, access removal, and closure steps are completed
  • Maintain consistency across all exits

Exit Interviews & Feedback

• • Coordinate and support exit interviews
  • Capture feedback and insights
  • Partner with HR to identify trends and improvements

System & Record Management

• • Maintain accurate tracking of:
  • Start dates
  • End dates
  • Status changes
  • Ensure alignment across HR systems

Communication & Coordination

• • Communicate clearly with volunteers throughout transitions
  • Coordinate across HR and leadership teams
  • Follow up to ensure completion of all steps

Process Improvement

• • Identify gaps in onboarding/offboarding processes
  • Support development of standardized workflows
  • Help build scalable HR systems

Who This Is For

This role is for someone who:

• • Thrives in structure, process, and organization
  • Pays attention to the details others miss
  • Can manage multiple workflows at once
  • Understands that experience = process + execution
  • Follows through — every time

Qualifications

Required

• • 2+ years in HR coordination, onboarding, or administrative roles
  • Strong organizational and time management skills
  • High attention to detail

Preferred

• • Experience in nonprofit or volunteer environments
  • Experience working in remote teams
  • Familiarity with HR tracking tools (Google Sheets, etc.)

Commitment

• • 8–12 hours per week
  • Flexible schedule (aligned with onboarding/offboarding needs)
  • Fully remote

What You’ll Gain

• • Hands-on HR operations experience
  • Exposure to onboarding, compliance, and lifecycle management
  • Opportunity to help build scalable HR processes
  • Direct impact on volunteer experience

Application Requirements (Read Carefully)

We are actively onboarding and transitioning volunteers.

To ensure alignment:

• • You must be able to start within 14 days
  • You must complete the full application
  • You must be ready to execute and follow through