Personal Assistant

Personal Assistant / Arts Administration Assistant

Organization: Artistic Voices (Nonprofit)

Location: Remote / Miami & New York–based projects

Type: Part-time | Volunteer | Community Service Hours Eligible

About Artistic Voices

Artistic Voices is a nonprofit organization dedicated to healing, education, and community building through classical music. We curate multiple concert series, including Healing Concerts, Black Tie Series, Community Concerts, and Free Healing Concerts for children, seniors, and individuals with mental and physical health challenges. We also support classically trained students by helping them build professional portfolios and early careers.

Position Overview

Artistic Voices is seeking a Personal Assistant / Arts Administration Assistant to support daily organizational tasks, concert planning, and community outreach. This is an excellent opportunity for students or emerging professionals interested in arts administration, nonprofit management, music, communications, or event planning.

This role can be structured as:

• Volunteer position
• Community service hours
• Internship / practicum
• Part-time paid role (based on experience and availability)

Responsibilities

• Assist with scheduling, emails, and basic correspondence
• Support concert and event coordination (planning, logistics, follow-ups)
• Help organize documents, artist information, and project timelines
• Assist with social media coordination and basic content support
• Help with outreach to venues, community partners, and facilities
• Support fundraising, donations tracking, and promotional initiatives (as needed)
• General administrative and organizational support

Qualifications

• Strong organizational and communication skills
• Responsible, reliable, and detail-oriented
• Interest in music, arts, nonprofit work, or community service
• Comfortable with email, Google Docs, basic spreadsheets
• Social media familiarity is a plus but not required
• Students are welcome (high school, college, graduate level)

What We Offer

• Meaningful involvement in real nonprofit cultural projects
• Mentorship in arts administration and nonprofit operations
• Flexible schedule
• Community service hours documentation (if needed)
• Resume and portfolio-building experience
• Possibility of paid opportunities and long-term collaboration

Time Commitment

Flexible, typically 5–10 hours per week, depending on availability and project needs.